The Management Analyst III serves as the Area's Business Coordinator and reports directly to the Director of Field Operations (DFO). This position ensures clear communication to Area managers on all business matters; participates in standardization workgroups; and is the Area liaison for HR, IT, Revenue, Facilities Management and Core Services to communicate Area needs. This position provides coordination and reporting to assigned organizational units within and external to the Area including budgetary analysis, financial analysis and assistance in developing contract and lease specifications. This position monitors and analyzes the business activities of the Area in order to identify potential budgetary issues and to ensure regulatory compliance. Participates in the development of standardized operational practices and procedures as assigned by the DFO. Duties and Responsibilities (these duties are a general summary and not all inclusive): In conjunction with Management and Budget staff, develops and disseminates reports to Area Managers at the direction of the Director of Field Operations Manager (DFO). Assists DFO Manger in trouble shooting and resolving Area day to day operational problems and needs, including representing the DFO as assigned. In conjunction with DFO and Management and Budget Unit (M&B), assist in Area spending plan development including analyzing information for projected expenditures. Review and analyze Area requests (Area Office, Sites and Facilities) for equipment and supplies in consideration of budget plan. Provide technical assistance to Area Managers as needed. Monitors Area expenditure by reviewing Management and Budget reports to insure expected spending trends and alert DFO to potential over or under expenditure levels. Monitors the spending in the Area training trust account as assigned. Ensure that correct and timely information is provided to Fiscal Affairs and Resource Management staff and Procurement Services to buy and make payment for Area goods and services. Participate in the review and modification of Standard Operating Procedures that support the Departments Internal Control Plan. Identify problems and make recommendation relative to operating procedures. Communicates monthly, quarterly and annual financial analysis and status reports to the Area managers Required Qualifications: Knowledge of the principles, practices and techniques of supervision. Knowledge of work simplification methods. Knowledge of methods of general report writing. Ability to understand, explain and apply the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing assigned activities. Ability to analyze and determine the applicability of data to draw conclusions and make appropriate recommendations. Preferred Qualifications Knowledge of the laws, rules, regulations, policies, procedures, specifications, standards and guidelines governing the operations of Fiscal Services. This may include those promulgated by the Area, the Department of Mental Health, the Office of the State Comptroller, the Division of Administration and Finance, the Office of the State Treasurer, the Office of the State Auditor, the Executive Office of Health and Human Services, and the Operational Services Division. Given the population served, bilingual or multilingual fluency. DMH Mission Statement: The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research. Pre-Offer Process: A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Record Law and may be published on the Commonwealth's website. ADA Reasonable Accommodation: If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. 4 First consideration will be given to those applicants that apply within the first 14 days. MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) four years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis, program administration, or program management or (B) any equivalent combination of the required experience and the substitutions below. Substitutions: I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience. II. A Graduate degree with a major in business administration, budget management, public administration, industrial engineering or industrial management may be substituted for a maximum of three years of the required experience. III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed. NOTE: Educational substitutions will be permitted for a maximum of three years of the required experience. Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range. Comprehensive Benefits When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future. Want the specifics? Explore our Employee Benefits and Rewards! An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role. Job: Administrative Services Organization: Department of Mental Health Title: *Management Analyst III Location: Massachusetts-Boston-85 East Newton Street Requisition ID: 260004PV
