Professional Administrator

TAD PGS, Inc. • Huntsville, AL • 1d ago

We have a Contract position for aProfessional Administrator to join a leading Company located inHuntsville, AL.

US Citizenship is required.

We are seeking a highly organized and proactive Professional Administrator to support a large, high-visibility initiative focused on increasing capacity across the company. This is a staff-level administrative role with independent responsibilities, distinct from a traditional administrative assistant position. The Professional Administrator will play a key role in enabling project coordination, supporting leadership communications, consolidating data and updates, and preparing executive-ready materials for multiple directors.

The ideal candidate is detail-oriented, professional, and capable of managing competing priorities in a fast-paced environment. This role requires strong judgment, clear communication, and the ability to work independently while coordinating across teams.

Job Responsibilities:

Support several directors by managing and coordinating administrative and operational activities tied to a major company initiative

Draft, coordinate, and distribute internal communications to support alignment, awareness, and progress reporting

Consolidate data, status updates, and inputs from multiple teams into clear, organized summaries and reporting materials

Prepare presentations, briefing materials, and other executive-ready documents for leadership meetings and project reviews

Coordinate team activities, meetings, schedules, follow-ups, and action tracking across stakeholders

Help maintain project rhythm by monitoring deadlines, deliverables, and key communication milestones

Organize and maintain shared documents, files, and information repositories to ensure accessibility and consistency

Identify gaps, follow up on missing information, and help drive timely completion of assigned actions

Provide general staff support to leadership in connection with planning, coordination, and execution of project-related work

Exercise discretion in handling sensitive or business-critical information

Basic Hiring Criteria:

Bachelor's degree preferred, or equivalent relevant experience

2-5 years of experience in administration, operations support, project coordination, business support, or a similar professional staff role

Experience supporting multiple leaders or stakeholders in a matrixed environment preferred

Strong written and verbal communication skills

Demonstrated ability to work independently and manage multiple priorities with minimal supervision

Proficiency in Microsoft Office tools, especially PowerPoint, Excel, Outlook, and Word

Strong organizational skills and high attention to detail

Ability to consolidate information from multiple sources and present it in a clear, professional format

Professional judgment, discretion, and a customer-service mindset

Desired Qualifications:

Experience supporting large-scale programs, transformation efforts, or cross-functional initiatives

Comfort working with data tracking, reporting, and presentation development

Ability to build effective working relationships across teams and levels of leadership

Military connected talent encouraged to apply.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visithttp://www.tadpgs.com/candidate-privacy/orhttps://pdsdefense.com/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

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