Escrow Administrative Assistant

Robert Half • Newport Beach, CA • 4h ago

Description We are looking for an organized Escrow Administrative Assistant to support real estate closing activities for a Contract assignment in Newport Beach, California. In this role, you will partner closely with escrow staff and external parties to keep transactions moving efficiently, accurately, and in compliance with established procedures. This opportunity is well suited for someone with hands-on escrow coordination experience who can manage documentation, communication, and timelines in a fast-paced environment.

Responsibilities:

Set up and maintain escrow files by entering transaction details, reviewing incoming information, and keeping records current throughout the closing process.

Prepare, collect, and organize purchase contracts, title documents, lender packages, payoff statements, and other closing-related materials.

Communicate with buyers, sellers, agents, lenders, and internal team members to obtain missing items and provide timely updates on file status.

Support pre-closing activities by requesting payoffs, confirming required documentation, and assisting with settlement statement preparation.

Track incoming and outgoing funds, help coordinate disbursements, and ensure financial records are documented accurately.

Schedule signings and closing appointments, confirm participant readiness, and help keep milestones on target.

Respond to transaction questions with professionalism and escalate issues when needed to help avoid delays.

Maintain file integrity by following escrow procedures, recordkeeping standards, and applicable regulatory requirements. Requirements - Prior experience in escrow support, escrow processing, or a closely related title and closing function.

Working knowledge of real estate transactions, title procedures, and escrow documentation.

Familiarity with loan-related paperwork and coordination with lenders during closing activities.

Ability to manage multiple files at once while maintaining accuracy and meeting deadlines.

Strong written and verbal communication skills for working with clients and transaction partners.

Proficiency in administrative tasks such as data entry, document organization, and calendar coordination.

Background in the mortgage, title, or commercial real estate industry is highly valued. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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