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Office & Admin Specialist Int - Unit Coordinator

State of Minnesota • Anoka, MN • 2h ago

Working Title: Office & Admin Specialist Int

Job Class: Office and Administrative Specialist, Intermediate

Agency: Direct Care and Treatment

Job ID : 95274

Location : Anoka

Telework Eligible : No

Full/Part Time : Full-Time

Regular/Temporary : Unlimited

Who May Apply : Open to all qualified job seekers

Date Posted : 07/04/2026

Closing Date : 07/10/2026

Hiring Agency/Seniority Unit : Direct Care and Treatment / DCT Anoka Metro Trt Ctr AFSCME

Division/Unit : AMRTC / Unit G1

Work Shift/Work Hours : Day Shift, 6:30am-3pm

Days of Work : Monday - Friday

Travel Required : No

Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

Classified Status : Classified

Bargaining Unit/Union : 206 - Clerical/AFSCME

Work Area : Unit Golf

FLSA Status : Nonexempt

Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides clerical support services to assigned unit(s) at Anoka Metro Regional Treatment Center (AMRTC). Located just 15 minutes north of the Twin Cities, AMRTC is an inpatient psychiatric hospital serving adults with mental illness in a large, campus-based setting. This modern facility offers person-centered care in a pleasant environment appreciated by employees and patients alike.

The Unit Coordinator serves as a receptionist to the unit, responsible for performing clerical tasks that are essential to maintaining efficient unit operations. This includes managing patient medical records, greeting visitors, assist in arranging patient appointments and transportation, organizing written materials, and preparing reports using multiple procedures, including computers and other technical equipment. In addition, the Unit Coordinator supports the operations of the facility overall through personal initiative, positive attitude, cooperation, and good work habit.

Job duties include:

Maintain a current, comprehensive medical record for all patients on the unit, from admission to discharge, including current patient status.

Transcribe physician orders in an accurate and timely manner, plus assist in arranging patient appointments and transportation as ordered.

Answer unit phone, direct calls, and relay messages between patients, staff, and other units.

Communicate respectfully with patients, staff, and visitors, providing assistance as needed.

Organize and keep sufficient quantity of various supplies on unit, ordering and restocking as needed.

Maintain patient confidentiality according to all applicable laws, rules, policies, and procedures.

Support the delivery of treatment that meets health and safety standards.

Minimum Qualifications

To qualify, applicants must possess all of the following:

Knowledge of medical terminology sufficient to develop and maintain accurate medical records and transcribe medical reports, correspondence, records, patient- care information, statistics, medical research, and administrative material.

Skill in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.

Skill in customer service sufficient to provide prompt and accurate information to customers in person, on the phone, and through email and other written or electronic correspondence.

Skill in word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and @types of written communication that are grammatically correct, in proper format, and free of spelling errors.

Skill in Typing/Keyboarding, using Microsoft Word or equivalent software, sufficient to produce documents such as emails and other correspondence in an efficient and timely manner.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.

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