Commercial Real Estate Administrator

Healthpeak Properties, Inc. • San Antonio, TX • 1h ago

Headquartered in Denver, Colorado, Healthpeak (NYSE: DOC) is a nationwide, fully integrated Real Estate Investment Trust (REIT), and a proud S&P 500 company. Together we build, own, and operate world-class facilities for healthcare Discovery and Outpatient Care ("DOC"). Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings, Lab and Life Science facilities, and Senior Assisted Living centers fuels innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

POSITION RESPONSIBILITIES

Healthpeak is seeking a Real Estate Administrator to assist in directing and coordinating activities of on-site outpatient medical property management. This person will assist in effectively implementing procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include, but are not limited to:

Answer phone and assist with tenant needs

Monitor, create, and update tenant requests and preventative maintenance tasks in the work order system; respond to inquiries by providing routine information and/or taking and delivering messages

Receive, distribute, and review all purchase orders, track purchase orders/invoices in Yardi, alert management of any problems or unresolved purchase orders/invoices, and run monthly reports

Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc.

Maintain inventory of office supplies and assist with procurement of office and maintenance materials

Order new or update existing building signage and electronic directory boards

Coordinate annual fire drills and safety training at properties

Assist with preparing and administering master service agreements, along with new vendor setup

Monitor outside vendors for compliance with contracts and certificates of insurance

Establish and maintain record-keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents

Responsible for accounts payable, accounts receivable, and reporting; organize and code invoices

Assist the manager and building engineers with the update of sub-metered electrical and water analysis worksheets as utility invoices are received

Compiling and reviewing Tenant Billings and other miscellaneous charges, and preparing monthly chargeback forms to be submitted to the property accountant

Provide the management team with aged delinquency reports and send delinquency letters

Work closely with third-party janitorial staff to ensure contract compliance and maintain the janitorial square footage report

Manage badge requests and renewals relating to building access

Prepare and maintain tenant handbooks and oversee quarterly newsletters

POSITION REQUIREMENTS

High School Diploma or GED required, associate or bachelor's degree preferred

Previous exposure to commercial property management, Healthcare preferred

Experience with Yardi software

Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including an understanding of A/P, A/R, and commercial leases

Possess professional demeanor and excellent interpersonal and customer service skills

Have access to reliable transportation and maintain a valid driver's license

Computer literate and proficient in MS Word, Excel, PowerPoint, and Outlook

Excellent communication skills, both verbal and written

Ability to work independently

On-site attendance is an essential function of the job and is required in-office or at properties five (5) days per week

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