Administrative Assistant

Maersk • Norfolk, VA • 3h ago

Opportunity

Part of the administrative support team at Maersk Line, Limited, the Administrative Assistant assists leaders within our Operations team in Norfolk, VA. By providing day-to-day administrative and coordination support, this role is responsible for organizing schedules, supporting team activities, and assisting with documentation and communication, enabling leaders to stay focused on key business priorities.

Key Responsibilities :

Event Coordination

Coordinate team meetings, workshops, offsites, and internal initiatives from planning through execution.

Support visitor requests in accordance with established security procedures.

Prepare meeting agendas, briefing materials, and presentations for internal and external stakeholders.

Operational and Administrative Support

Order and maintain supplies for operations colleagues.

Maintain documents, trackers, and reporting tools with high accuracy

Maintain and manage systems such as SharePoint, Team sites, and organizational documentation.

Handle ingoing and outgoing mail to the vessels.

Provide administrative support for vessel reflags and ongoing vessel projects, as needed.

Coordinate with other administrative team members to provide cross-functional and backup support which includes but is not limited to vendor management, office coordination, facility support, etc.

Support ad-hoc projects and special initiatives

Ensure compliance with established corporate standards.

Supporting commitment to safety and other selected company standards and certifications.

Performing other position-related duties as specified by management.

Position Specifications :

Education and Experience

High School diploma and a minimum of three years administrative assistant experience required.

Technical Skills and Competencies Required

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.

Proficiency in Microsoft Office tools, particularly Outlook, Excel, PowerPoint, Word, SharePoint, and Teams.

Excellent communication and interpersonal skills.

Ability to work independently while collaborating effectively across teams.

Comfortable adapting to changing priorities and shifting demands.

Proactive, solution-oriented, and highly dependable.

Flexible in providing office support across the organization to meet business needs.

MLL is a drug-free work environment and requires employees to take random drug tests during their employment with the company.

Company Benefits:

Medical

Dental

Vision

401k + Company Match

Employee Assistance Program

Paid Time Off

Flexible Work Schedules (when possible)

And more!

Pay Range:

$22 - $26/hr*

*The above stated pay range is the anticipated starting salary range for the position. The Company may adjust this range in light of prevailing market conditions and other factors such as location. The Company will work directly with the selected candidate(s) on the final starting salary in accordance with all applicable laws.

DE

Maersk is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, gender expression, genetic information, or any other characteristic protected by applicable law.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by calling 757.963.8800 or emailing humanresources@mllnet.com .

Apply Now

United States Of America,

USA, Virginia, Norfolk, 23510-3300

Full time

No Shift (United States of America)

Created: 2026-07-02

Job Flexibility: Site Based

Ref.R184363

Maersk

Go to Apply

Share this job

Similar Jobs

Market Business Development Manager

Maxim Healthcare • Newport News, VA • 3h ago

Management & Administrative

Market Business Development Manager Location: Newport News, VA Salary Range: $70,000 - $75,000 annually + $25,000 Annual Bonus Potential Drive Growth. Build Relationships. Make an Impact. Maxim Healthcare is seeking a dy...

3h ago

Go to Apply

Automotive Customer Service Advisor

Pep Boys • Virginia Beach, VA • 20h ago

Management & Administrative

178324 Job Description Position Summary Contribute to the growth of the organization across all lines of business through customer engagement, expert product and service knowledge, follow-up, and follow through at the se...

20h ago

Go to Apply

Customer Service Associate I

Family Dollar • Hampton, VA • 20h ago

Management & Administrative

We're seeking a Customer Service Associate to join our team and deliver a great shopping experience for every customer. Duties include, but are not limited to, the following: Assist customers with questions and recommend...

20h ago

Go to Apply

Rep II, Customer Service

Southern Company • Virginia Beach, VA • 20h ago

Management & Administrative

Representative II, Customer Service Job Summary The purpose of this position is to handle complex customer questions, complaints, billing inquiries, emergencies, and customer inquiry calls ensuring the safety of the cust...

20h ago

Go to Apply

DEPUTY EXECUTIVE DIRECTOR (PROGRAM MANAGER)

United States Fleet Forces Command • Norfolk, VA • 1d ago

Management & Administrative

Summary You will serve as a Deputy Executive Director (Program Manager) and pricipal advisor to the Executive Directore in the COMMANDER US FLEET FORCES COMMAND. Responsibilities You will serve as an alter ego to the Exe...

1d ago

Go to Apply

ADMINISTRATIVE SUPPORT ASSISTANT (OA)

United States Fleet Forces Command • Suffolk, VA • 1d ago

Management & Administrative

Summary This is a public notice flyer to notify interested applicants of anticipated vacancies. Applications will not be accepted through this flyer. Interested applicants must follow the directions in the "How to Apply"...

1d ago

Go to Apply

MANAGEMENT ANALYST

United States Fleet Forces Command • Norfolk, VA • 1d ago

Management & Administrative

Summary You will serve as the Limited Duty (LIMDU) and Disability Evaluation System (DES) Program Manager for Personnel Plans and Policy (N14) on the headquarters staff of Commander, Submarine Force Atlantic, Norfolk, VA...

1d ago

Go to Apply

PT Administrative Assistant 3088

WFF Facility Services • Suffolk, VA • 1d ago

Management & Administrative

PT Administrative Assistant 3088 Suffolk, VA, United States of America $18.00 - $22.00 Back Apply Now Back Apply Now Overview HES is a premier national provider of facilities management services focused 100% on education...

1d ago

Go to Apply

Adoptions Marketing Manager (Remote)

Cengage Group • Virginia Beach, VA • 1d ago

Management & Administrative

We believe in the power and joy of learning At Cengage, our employees have a direct impact in helping learners around the world discover the power and joy of learning. We are bonded by our shared purpose - driving innova...

1d ago

Go to Apply

Adoptions Marketing Manager (Remote)

Cengage Group • Virginia Beach, VA • 1d ago

Management & Administrative

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)