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Food and Beverage Administrative Assistant II

Spirit Mountain Gaming, Inc. • Grand Ronde, OR • 2d ago

Description

TITLE:

Administrative Assistant II

LAST UPDATED:

April 26, 2013

DIVISION:

Guest Services

DEPARTMENT:

Food & Beverage

REPORTS TO:

Administrative Supervisor

FLSA STATUS:

Non-Exempt

COMP LEVEL:

Summary: Provides administrative support to management personnel for area of assignment and performs related duties.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by this position. Employee(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions:

Receives incoming calls and processes mail and internal documentation.

Serves as a liaison for the Department's management personnel and assists in ensuring the proper flow of communication.

Liaises with the Human Resources department regarding personnel matters.

Coordinates calendars and schedules meetings for management personnel; ensures the availability of all required meeting materials and equipment.

Prepares a variety of documentation including correspondence, agendas, meeting minutes, forms, flyers, memorandum, and reports; creates statistical spreadsheets and/or databases.

Performs data entry, compiles information, generates reports and tracks departmental information including but not limited to variances, project expenses, employee schedules and attendance records.

Files and maintains departmental records and documentation including personnel files; tracks employee personal data such as training requirements and anniversary dates.

Prepares departmental payroll and audits payroll information for accuracy.

Monitors office supplies, forms, and departmental equipment; maintains supply inventories.

Processes invoices, purchase orders, and expense reimbursements.

Provides backup clerical support for other administrative functions as required.

May coordinate administrative activities and/or provide training to clerical personnel.

Works closely with the organizations Safety and FMLA specialists to stay up to date on all applicable worker's compensation and FMLA laws and procedures.

Clarifies concerns that employees have regarding policies and procedures, especially in regards to FMLA, worker's compensation, and HR systems.

Spirit Mountain Standards:

Delivers Spirit Mountain's Spirit of Excellence by consistently modeling attitudes and behaviors in alignment with SMGI's Pride Values, Brand Promise, and Business Vision.

Learns, comprehends, and complies with all Company and departmental policies and procedures, MICS, gaming regulations, and Regulation Chapter 5 requirements.

Follows all Corporate and departmental safety policies and procedures.

Required Knowledge of:

Administrative principles and practices.

General office practices, procedures, and equipment.

Standard computer software applications, such as Microsoft Office.

Processes and standards for maintaining departmental records and documentation.

Departmental operations, policies, and procedures for area of assignment.

Required Skill in:

Performing a variety of skilled administrative functions.

Providing administrative support to management personnel.

Preparing correspondence and reports and maintaining departmental records.

Processing invoices, purchase orders, and payroll information.

Establishing and maintaining effective working relationships with others.

Education, Experience, Licenses, Registrations, and Certifications:

High School Diploma or equivalent, and three (3) years administrative support experience, or equivalent combination of education, training, and experience.

Candidates being considered for this position will be tested on the following: Basic Office Skills, Customer Service Mindset, the basic operation of Microsoft Word and Excel, and typing. Candidates will be assessed on the following: Advanced Microsoft Word and Excel.

Low security gaming license issued by the Grand Ronde Gaming Commission is required.

Must be at least 21 years or older.

Environmental Factors and Conditions/Physical Requirements:

Work is performed in an office environment and/or in and around food service and gaming facilities with occasional exposure to tobacco smoke and noise.

Work is subject to frequent sitting, intermittent standing and walking, and occasional bending, reaching, and lifting up to 50 pounds.

Equipment and Tools Utilized:

Equipment utilized includes personal computer, standard office equipment, and various @types of departmental equipment such as two-way radios and digital cameras.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

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