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Administrative Assistant 1

New York State Civil Service • Fredonia, NY • 1d ago

NY HELP Yes

Agency SUNY Fredonia

Title Administrative Assistant 1

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 11

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $47695 to $47695 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Chautauqua

Street Address 280 Central Avenue

City Fredonia

State NY

Zip Code 14063

Duties Description The Administrative Assistant will provide comprehensive administrative and operational support to the Psychology department. Responsibilities include, but are not limited to:-Manage office operations including file maintenance/database management, including attending departmental meetings and recording meeting minutes -Provide timely administrative and communications support for the Department Chair, Honors Program Coordinator, faculty, and students to ensure smooth daily operations -Act as a general resource for obtaining quotes, submitting requisitions, processing invoices and other purchasing activities -Maintain an up-to-date working knowledge of the Psychology department's curriculum and program requirements to provide front line answers and guidance as one of the department's main contacts; steer students towards appropriate resources -Assist the Department Chair with monitoring and analyzing budget reports Support the planning and coordination of departmental events, including sending invitations, making room and catering reservations, collecting RSVPs and tracking logistics -Collaborate with the Department Chair and Registrar's Office with creating course schedules, procuring space/classroom assignments, and resolving scheduling problems and conflicts -Serve as the primary point of contact for the department. This includes maintaining an open-door policy to greet students, faculty, and visitors, answering phones, routing emails, and prompt, professional replies to all telephone, e-mail, and in person inquiries -Facilitate daily tasks for student work-study employees -Perform other duties as assigned by the Department Chair and Honors Program Coordinator

Minimum Qualifications Non-competitive (NY HELPS):Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration.ORCertification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.ORReassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).Administrative Assistant Trainee 1 Transfer Eligibility -----------Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.*Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.All applicants must meet at least one of the above requirements.

Additional Comments Please use this link to view the job details and apply directly to Fredonia: http://fredonia.interviewexchange.com/jobofferdetails.jsp?JOBID=202164

Some positions may require additional credentials or a background check to verify your identity.

Name Lindsey Aldrich

Telephone 7166733434

Fax 7166733210

Email Address Human.Resources@fredonia.edu

Address

Street 280 Central Avenue

511 Maytum Hall

City Fredonia

State NY

Zip Code 14063

Notes on Applying Please use this link to view the complete details and to apply: http://fredonia.interviewexchange.com/jobofferdetails.jsp?JOBID=202164

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