Administrative Assistant

Robert Half • San Jose, CA • 1h ago

Description We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in San Jose, California. This is a Contract position suited for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and handling a variety of clerical tasks with accuracy. The ideal candidate will contribute to a smooth-running office by coordinating communications, maintaining records, and assisting with general administrative needs.

Responsibilities:

Manage front-desk and administrative support activities to help maintain efficient day-to-day office operations.

Respond to inbound phone calls professionally, direct inquiries to the appropriate contacts, and relay messages accurately.

Welcome visitors and provide receptionist support that creates a positive and organized office environment.

Enter, update, and maintain information in office records and databases with a high level of accuracy.

Prepare, organize, and file documents so that administrative materials remain current and easy to access.

Assist with scheduling, correspondence, and routine clerical tasks to support staff and departmental needs.

Monitor incoming communications and help ensure requests are addressed in a timely manner. Requirements - Prior experience in administrative support, office coordination, or a similar role.

Ability to handle inbound calls and in-person inquiries with professionalism and courtesy.

Strong data entry skills with careful attention to detail and accuracy.

Working knowledge of general office procedures and administrative best practices.

Comfortable performing receptionist duties in a busy office setting.

Effective written and verbal communication skills.

Ability to manage multiple tasks, stay organized, and meet deadlines in a contract assignment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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