Administrative Assistant

Robert Half • Milwaukee, WI • 1h ago

Description We are looking for an Administrative Assistant to support a non-profit organization in Milwaukee, Wisconsin through a Long-term Contract assignment. This position plays a central role in coordinating ministry-related events and providing day-to-day administrative support across multiple program areas. The ideal candidate will help keep activities organized, ensure participants receive timely communication, and maintain smooth office operations in a collaborative environment.

Responsibilities:

Coordinate schedules, logistics, and on-site details for meetings, programs, and special events across multiple ministry areas.

Partner with department leaders to prepare event materials, confirm space and equipment needs, and support smooth program delivery.

Manage participant registration processes, respond to inquiries, and handle payment and refund activity with accuracy and professionalism.

Support event execution by arranging hospitality, assisting with room setup and breakdown, and coordinating vendors, volunteers, presenters, and caterers.

Maintain website event information and build online registration pages to support program promotion and attendance.

Perform administrative tasks such as preparing correspondence, updating records, organizing files, and assisting with reports and internal documents.

Process invoices, reimbursements, deposits, and other routine bookkeeping items in a timely manner.

Monitor office supplies and resource inventory, coordinate mail and parcel handling, and work with facilities staff to address workspace and equipment needs. Requirements - At least 1 year of experience in administrative support, office coordination, or event-related assistance.

Ability to manage inbound calls, respond to participant questions, and provide detail-oriented front-line support.

Experience with data entry and maintaining accurate records, lists, and documentation.

Strong organizational skills with the ability to handle multiple deadlines and shifting priorities.

Comfortable supporting event logistics, registrations, communications, and general office operations.

Proficiency with standard office technology and software used for scheduling, document preparation, and administrative tasks.

Strong written and verbal communication skills and a service-oriented approach to working with internal and external stakeholders. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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