Job Description
Job Description
Hours: Full-Time Position - 35 Hours
Work Location: 30-30 Thomson Avenue, LIC, NY 11101
Only candidates who are permanent in the Administrative Contract Specialist title or those who are reachable on the open-competitive list (exam #5001) may apply. Please indicate a copy of your Notice of Result card or indicate if you are already permanent in the title. If you do not meet the previously mentioned civil service criteria, you will not be considered for an interview.
The New York City Department of Design and Construction is seeking a seasoned and driven Director of Budget and Administration to lead contracting, procurement, and administrative operations across two technology and analytics divisions. Reporting directly to the Deputy Commissioner of IT, Data Analytics, and Project Controls, this role is responsible for managing the full lifecycle of contracts and procurements from the development of technically scoped Statements of Work and Requests for Proposals for IT, software, and data initiatives through vendor performance and closeout while providing the fiscal and administrative infrastructure that keeps a growing portfolio of agency initiatives on track. The successful candidate will bring deep expertise in government contracting, IT procurement, and compliance, and will serve as the primary liaison with oversight agencies including OMB, OTI, DCAS, and the agency's ACCO. This is a high-impact leadership opportunity for a contract and procurement professional who thrives at the intersection of policy, technology, and operations in a complex public sector environment.
This role also holds broad responsibility for the fiscal health and administrative operations of the divisions it supports. The Director oversees PS and OTPS budget management including forecasting, spending plan submissions, and capital funding coordination ensuring divisional priorities are resourced and aligned with agency and citywide requirements. On the personnel side, the Director manages all HR and staffing actions for supported divisions, from hiring and onboarding through separations and reclassifications, working closely with agency HR and oversight bodies to keep the workforce pipeline moving. Rounding out the portfolio, the Director is responsible for the day-to-day administrative infrastructure of the unit establishing SOPs, maintaining governance documentation, and ensuring the operational backbone of a growing technology and analytics organization runs smoothly.
Responsibilities include:
Lead the Contracting and Procurement Team responsible for submitting, tracking, and managing all contracts and procurements across the Technology & Innovation and Project Controls divisions including IT services, software licensing, and professional services agreements.
Draft and develop Statements of Work (SOWs), Requests for Proposals (RFPs), and sole source justifications for technology, software, and data analytics procurements, translating complex IT and operational requirements into compliant, well-scoped procurement documents.
Oversee vendor relationships for active contracts, managing performance monitoring, invoice approvals, contract renewals, and escalation of compliance issues in coordination with the agency's ACCO and Legal offices.
Serve as the primary liaison with DDC's ACCO, Budget Unit, Legal, and HR offices, as well as external oversight agencies including OMB, OTI, and DCAS, on all contracting, procurement, personnel, and administrative matters.
Manage and oversee the PS (Personal Services) and OTPS (Other Than Personal Services) budgets across all supported divisions, ensuring fiscal accountability, accurate forecasting, and alignment with agency and citywide budget requirements.
Secure long-term funding for divisional priorities, including preparing and managing Capital Requests and coordinating capital eligibility reviews in alignment with Comptroller Directive 10 and OMB requirements.
Oversee all personnel actions for supported divisions, including hiring, separations, title changes, and position reclassifications, in coordination with agency HR and oversight bodies.
Manage a team of administrative officers responsible for onboarding new staff and preparing personnel packages in compliance with agency and citywide requirements.
Develop and maintain Standard Operating Procedures (SOPs) for contracting, procurement, and administrative processes across the unit; coordinate with the IT Division on Acceptable Use Policies (AUPs) and related governance documentation.
Develop and deliver regular budget, spending, and contract status reports for the Deputy Commissioner and agency leadership, providing actionable insights on burn rates, procurement pipeline, and resource allocation.
Support the Deputy Commissioner and Chief of Staff in strategic planning efforts, translating divisional priorities into funded initiatives, procurement roadmaps, and staffing plans aligned with agency goals.
Please note: All candidates must be currently authorized to work full-time in the United States (U.S.). In compliance with Public Law 99-603, candidates are required to present original documents proving citizenship or the legal right to work in the U.S. DDC is unable to support or sponsor any visa application or visa extension, including but not limited to OPT/STEM visas, H-1B visas, F-1 practical training, permanent residence sponsorship, or any proposed change of visa @type. DDC does not offer a training program as required by U.S. immigration law and is not hiring temporary employees. Candidates must have proper work authorization when an employment offer is made.
Additionally, educational credentials must be from a U.S. Department of Education-recognized accredited institution. Credentials from foreign institutions require independent equivalency verification from an approved evaluation service. A list of providers (fees apply) is available at: https://www.nyc.gov/assets/dcas/downloads/pdf/employment/nyc-dcas-foreign-education-evaluation-guide.pdf.
All applicants, including City Employees:
Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and @type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.
ADMIN CONTRACT SPECIALIST (PYR - 10095
Qualifications
A baccalaureate degree from an accredited college and four years of full-time, satisfactory professional, technical or administrative experience in one or more of the following fields: program evaluation, contract negotiations/management, business or public administration, contract community relations, or related fields; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel performing work in program evaluation, contract negotiation/management, business or public administration; or
A four year high school diploma, or its equivalent, and six years of full-time, professional, technical or administrative work experience in one or more of the fields cited above; at least eighteen months must have been in an administrative, managerial or executive capacity, or supervising professional personnel as described in "1" above; or
A satisfactory equivalent of education and experience as cited above. However, all candidates must have the eighteen months of administrative, managerial or executive experience or experience supervising professional personnel as described in "1" above.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
Salary Min: $ 83,718.00
Salary Max: $143,542.00
