Purchasing Assistant

Farmingdale State College • Farmingdale, NY • 3h ago

Location: Farmingdale, NY Category: Professional Job Type: Full-time Posted On: Mon Jun 29 2026 Job Description:

Farmingdale State College seeks a self-motivated and team-oriented individual to join our Procurement Office as a Purchasing Assistant. This position reports to the Purchasing Manager.

The selected candidate will serve as a key liaison between departments and vendors, ensuring timely communication and developing familiarity with the New York State purchasing guidelines and finance law.

The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple priorities. In this role, the Purchasing Assistant will perform a wide range of procurement related duties, including, but not limited to:

Oversee and coordinate the Visa Procurement Card (P-card) program, including the timely collection of all P-card statements and supporting documentation; ensure expenditures comply with New York State and SUNY procurement guidelines; and follow-up with the campus community regarding missing documentation.

Prepare purchase orders and process requisitions, including assisting with New York State contract purchases, vendor quote solicitations, and the formal bidding processes.

Assist the campus community in expediting and resolving procurement issues.

Enter vendor W-9 information into the State Financial System.

Train campus personnel on entering requisitions and certifying procurement card statements.

Provide general phone support and perform overall office administrative functions.

The successful candidate must be able to foster effective working relationships with faculty, staff and vendors.

The college particularly welcomes candidates with knowledge, skills and abilities that include:

Commitment to diversity and university initiatives supportive of diversity and inclusion.

Interest in participating in student-centered service activities.

Desire to apply expertise in promoting civic engagement with the College's many community partners

Job Requirements:

MINIMUM QUALIFICATIONS:

Bachelor's degree

Strong demonstrated experience using MS Excel, Word, and PowerPoint.

Excellent interpersonal, written, and verbal communication skills.

Strong organizational and multi-tasking skills.

PREFERRED QUALIFICATIONS:

Experience in higher education, preferably in a SUNY school.

Knowledge of NYS procurement policies and procedures.

Proven ability to operate independently and/or under minimal supervision.

Graduate of Farmingdale State College.

Additional Information:

This is a full-time UUP position.

For the first 10 working days, beginning Monday, June 29, 2026, and ending Friday, July 10, 2026, applications will be limited to UUP Farmingdale.

CLOSING DATE FOR RECEIPT OF APPLICATIONS: Open Until Filled

SALARY: $51,261 + $4,000 in downstate location pay = $55,261 Total Compensation.

The State University of New York offers excellent fringe benefits including health insurance options and retirement plans.

Click here for New York State Benefits Summary (https://www.suny.edu/media/suny/content-assets/documents/benefits/benefit-summaries/UUP-FT-Benefits-at-a-Glance.pdf)

Visit our Why Work at FSC (https://www.farmingdale.edu/human-resources/why-work-at-farmingdale.shtml) page to learn more about FSC and the total rewards we offer.

VISA SPONSORSHIP IS NOT AVAILABLE FOR THIS POSITION

The Consumer Information web page can be viewed at the following link

http://www.farmingdale.edu/consumer-information/index.shtml

This page describes various services, information and statistics on many different aspects of the College's operations.

Farmingdale State College's commitment to inclusive excellence is an important part of our mission of public education and our culture. At Farmingdale State College, we continue to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The College is an Equal Opportunity/Affirmative Action employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status or any other legally protected status.

Go to Apply

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