Job Description
This hybrid Accounts Receivable Specialist role supports the full accounts receivable and collections cycle, ensuring timely payment of invoices and accurate financial reporting. You will evaluate credit risk, manage collections on past due accounts, process cash applications and billing, and assist with month-end close activities. Working closely with a collaborative and tenured finance team, you will perform a mix of administrative, organizational, and analytical tasks that contribute directly to the organization's financial health.
Responsibilities
Provide comprehensive support in the accounts receivable and collections process to ensure timely payments and accurate records.
Collect on outstanding invoices from past due accounts, proactively following up with customers to resolve overdue payments.
Perform pre-sale credit risk evaluations and make informed credit approval decisions for new and existing customers.
Support the full cycle accounts receivable processes, including applying cash receipts, processing and posting credit card payments, and issuing sales invoices.
Prepare detailed accounts receivable aging analysis and related reporting for management review.
Support the calculation of commissions and fees, ensuring accuracy and timely processing.
Complete monthly gross receipts and sales tax reports and filings in accordance with applicable requirements.
Respond to accounts receivable inquiries, update vendor forms, and follow up with staff and customers to resolve issues.
Assist with month-end closing activities, including preparation of journal entries and account reconciliations.
Collaborate closely with the finance team, including senior accounting staff, to improve processes and support departmental goals.
Perform other work-related duties as assigned to support the overall effectiveness of the finance function.
Essential Skills
3-5 years of hands-on experience in accounts receivable, collections, billing, invoicing, overdue payment management, cash application, and general ledger activities.
Experience in credit assessment and making credit approval decisions.
Proficiency with spreadsheet programs, including working knowledge of Excel and functions such as VLOOKUP.
Strong computer skills and familiarity with financial databases or accounting systems.
Ability to analyze data, conduct research, and solve problems effectively.
Excellent written and verbal communication skills, with the ability to interact professionally with internal staff and external customers.
Strong interpersonal skills and the ability to work collaboratively within a team environment.
High level of organization with keen attention to detail and accuracy.
Self-motivated and able to take initiative while managing multiple tasks and deadlines.
Additional Skills & Qualifications
Associate degree in accounting, finance, or a related field, or a high school diploma with at least five years of experience in credit, collections, billings, and accounting.
Bachelor's degree in accounting, finance, or a related discipline is preferred.
Experience working in different industries; nonprofit experience is welcome but not required.
Familiarity with Workday Adaptive or similar financial planning and analysis tools is a plus.
Background in preparing sales tax and gross receipts reports and filings.
Experience collaborating with a finance or accounting team of varied roles and seniority levels.
Work Environment
You will join a tenured finance team of approximately 13 professionals who maintain strong working relationships and enjoy a collaborative, supportive atmosphere. The role follows a hybrid work model, requiring on-site presence one day per week, either Wednesday or Thursday, with the remaining time worked remotely. You will work closely with senior accounting and finance leadership in a professional office environment that emphasizes teamwork, open communication, and shared problem-solving. The position involves regular use of spreadsheet software, financial databases, and modern accounting tools, with a focus on accuracy, organization, and continuous improvement.
Job Type & Location
This is a Contract to Hire position based out of Washington, DC.
Pay and Benefits
The pay range for this position is $28.85 - $33.65/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Washington,DC.
Application Deadline
This position is anticipated to close on Jul 13, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
