Administrative Assistant

Allied Universal • Conshohocken, PA • 5h ago

Company Overview:

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Allied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. The Specialist is responsible for travel administration, invoice preparation/reconciliation, procurement of goods and services, and general administration across multiple disciplines.

Make an immediate impact on compliance and cost control by validating T&E expenses against policy and helping steer spend to approved vendors and channels

Hands-on, in-office headquarters role in Conhocken, PA, with the opportunity to work remotly one day per week

Wage will not exceed $20/hour commensurate with experience

RESPONSIBILITIES:

Travel Administration

Add, update and remove employees from travel site

Ensure T&E compliance

Ensure T&E users are utilizing proper channels to procure goods

Validate meal and travel expenses fall within company policy

Preparation/Discrepancy Reconciliation

Prepare consolidated invoicing from multiple vendors for review and approval of Director and Vice President and subsequent payment by AP department

Procurement of Goods and Services

Input order requests

Review approved order requests and provide purchase orders to vendors

Update procurement database (shipping addresses, alert IT of new users and of changes to reporting structure)

Liaison with internal customers; provide assistance investigating order discrepancies

Maintain weekly/monthly data from vendors

General administrative support for Supervisor, Director and VP of Strategic Sourcing

Primary back up to Facilities Coordinator

QUALIFICATIONS:

High School Diploma

A minimum of one (1) year of relevant experience in a fast-paced environment

Demonstrated ability to take initiative, successfully handle and prioritize multiple competing assignments and effectively manage deadlines

Proficient in Microsoft Office applications and able to effectively utilize all available office management technology

Professional, articulate, and able to use good independent judgment and discretion

Strong verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player

Ability to take direction and critical feedback, and adapt to improve skills and effectiveness with a positive attitude

BENEFITS:

Medical, dental, vision, retirement plan, basic life, AD&D, and disability insurance

Eight paid holidays annually, five sick days, and four personal days

Vacation time offered at an accrual rate of 3.08 hours biweekly. Unused vacation is only paid out where required by law.

LI-26

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices .

Job ID: 2026-1622436

Location: United States-Pennsylvania-Conshohocken

Job Category: Accounting and Finance

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