Payroll Specialist

MSA PROFESSIONAL SERVICES INC • Baraboo, WI • 19h ago

JOB REQUIREMENTS: Responsibilities Payroll Processing Process and reconcile bi-weekly or semi-monthly payroll within company payroll and timekeeping systems Review employee timesheets for completeness, proper approvals, and compliance with company policies Ensure accurate allocation of regular, overtime, and premium pay to the correct project codes Process employee deductions including benefits, retirement contributions, garnishments, and levies Maintain compliance with federal, state, and local payroll tax requirements, including multi-state taxation Timekeeping & Labor Reporting Ensure all employee timesheets are submitted and approved according to company deadlines Monitor compliance with project-based time reporting standards to support accurate job costing and billing Review labor distribution reports to confirm hours are charged to appropriate projects and cost categories Assist Project Managers and Project Accountants with labor corrections and reclassifications Support month-end close by ensuring labor postings are accurate and reconciled Compensation & Financial Reporting Track and calculate PTO accruals, flex time balances, and related payouts according to company policies Process final pay and PTO payouts for employee terminations Reconcile payroll registers to the general ledger, including wage expenses, payroll taxes, and benefit deductions Prepare payroll-related journal entries such as PTO accruals, bonus accruals, and payroll liabilities Assist with year-end payroll processes including W-2 preparation and reconciliation Collaboration & Continuous Improvement Serve as a primary point of contact for employee payroll and timekeeping questions Partner with HR to ensure accurate pay rates, benefit deductions, and accrual policies are applied Coordinate with Accounting to ensure labor costs are recorded accurately for project reporting Support internal and external audits by preparing payroll documentation and reports Identify opportunities to improve payroll and timekeeping processes while maintaining strong internal controls ** OTHER EXPERIENCE AND QUALIFICATIONS: Qualifications Education Bachelor\'s degree in Accounting, Finance, Business Administration, or related field preferred Equivalent professional experience will be considered Experience 4+ years of payroll or accounting experience Experience in an Architecture/Engineering or professional services firm strongly preferred Experience with project-based timekeeping and labor costing systems preferred Skills Strong attention to detail and accuracy Working knowledge of payroll regulations and tax compliance Ability to analyze payroll data and resolve discrepancies Strong communication and collaboration skills High level of integrity and discretion when handling confidential information ** APPLICATION INSTRUCTIONS: Apply Online: https://talentwire.org/5GeN0S Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.

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