Director Administrative Operations

Case Western Reserve University • Cleveland, OH • 1h ago

POSITION OBJECTIVE

The Administrative Director of Operations is responsible for the management of the overall finance and business operations for the Departments of Computer and Data Science (CDS) and Electrical, Computer and Systems Engineering (ECSE) in the Case School of Engineering (CSE). These two departments consist of 40 full-time faculty and are actively recruiting. These activities include supporting the development of the departments' strategic objectives with the chairs and the departments' faculty, translating the plans into business plans, financial /grants management, and operations, human resources management, and general department operations. The Administrative Director will also have the responsibility for organizing complex tasks and providing leadership, advice, and guidance regarding financial and administrative policies and procedures. The Administrative Director's responsibilities are directly related to the vision of CSE, and therefore, this position will also report to the Associate Dean for Finance, Administration and Business Operations and function as a part of the CSE Finance Office.

ESSENTIAL FUNCTIONS

Strategic Operations: Provide financial and administrative leadership to the department working closely with the chairs to implement the strategic goals and objectives of the department consistent with the long-term plan of the School of Engineering. This would include participation in the strategic planning for the department, overseeing the fiscal health of the department across all missions, development and monitoring of the 3-to-5-year financial plan, monitoring progress towards goals, and ensuring the efficient operations of the department. Plan departmental budget needs by analyzing program plans on both a short and long-range basis by considering past requirements and expenditures and present program plan. Develop the annual operating budget. Perform needs assessment, make projections based on multiple items and variables, analyze budget variances, and recommend courses of action. Prepare analytical reports and analyses. Recommend, develop, and implement changes to department policies and practices. Receive assignments in the form of objectives with goals and the process by which to meet goals. Exercise judgment within defined procedures and policies to determine appropriate action. Identifies risks and responds accordingly. Provides priority setting and workflow analysis (25%) Financial Management: Responsible for all aspects of fiscal management, including prospective analysis of funding sources, faculty recruitment and start-up packages, endowments, and development of pro-forma financial statements. Meet regularly with the department chairs to review performance matrices. Collaborate with the chairs and faculty to enhance sponsored research grant programs. This includes seeking funding opportunities and guidance in application processes. Ensure monthly financial reports for individual faculty with research grants and/or programs are accurate and distributed to the faculty. Establish benchmarks for budgetary review. Review analysis of staffing expenses, non-salary expense projections, and annual funding to provide an opportunity for the faculty to effectively manage their individual research programs. Responsible for effort certification and year-end close. Conduct regular audits of expenditures from all funded and unfunded sources to assure compliance and to safeguard University resources. (15%) Sponsored Programs: Provide day-to-day administrative leadership for all aspects of sponsored research operations for the department. This includes pre-award processing, budget preparation, grant submission, post-award grant management, and financial operations. Assure faculty fulfillment of all obligations and responsibilities in sponsored research including complete complianc

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