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Administrative Assistant Distribution

Delware Valley Floral Group • Sewell, NJ • 3h ago

Salary Range $18.00 - $22.00 Hourly

Position Type Full Time

Job Shift Day

Category Admin - Clerical

Description

Distribution Administrative Assistant

About Us

Founded in 1959, Delaware Valley Floral Group (DVFG) has grown from a small family business into one of the nation's largest floral distribution companies. For more than six decades, we've delivered premium fresh flowers and floral supplies to retail florists, event designers, and supermarkets across the country.

We aim to be our customers' most valuable supplier - and we believe our employees are the key to making that happen.

About the Role

The Distribution Administrative Assistant provides critical administrative and operational support to the Last Mile Operations team. This role serves as a key point of contact for drivers, customers, and internal departments while helping ensure efficient distribution operations, accurate reporting, effective communication, and timely completion of daily administrative processes.

What You'll Do

Support daily distribution and transportation operations through administrative coordination and reporting.

Prepare, maintain, and distribute operational, staffing, training, and performance reports using tools such as Smartsheet.

Coordinate driver and support staff onboarding processes, ensuring timely completion of documentation and onboarding milestones.

Serve as a point of contact for drivers and customers by answering questions, providing operational support, and resolving issues.

Assist with invoice research, billing inquiries, shipment tracking, and delivery status updates.

Maintain accurate payroll and timekeeping records and support compliance with payroll deadlines.

Manage fleet and operational supply inventories, including driver equipment, fuel cards, office supplies, and safety materials.

Partner with Operations, Customer Service, Accounting, Transportation, and other departments to improve communication, resolve issues, and support business objectives.

Work Environment & Physical Requirements

This role is performed in a fast-paced distribution environment and requires the ability to sit, stand, walk, and use standard office equipment throughout the workday. The position may require occasional lifting of office or operational supplies with or without reasonable accommodation.

Compensation & Benefits

The expected hourly range for this position is listed above. Actual compensation will depend on skills, experience, qualifications, and geographic location.

We also offer:

Health, dental, and vision insurance

401(k) retirement plan with company match

Short- and long-term disability benefits, life insurance, and other supplemental benefit offerings

Flexible Spending Accounts

Paid time off, sick time, and paid holidays

Other Information

Onsite position

Schedule: Monday-Friday, 6:00 AM until completion of daily responsibilities

Additional days, hours, or schedule adjustments may be required based on holidays, business needs, or increased workload

No regular travel required

Qualifications

What You'll Bring

High school diploma or equivalent required; additional education in business, logistics, or a related field is a plus

Previous administrative, logistics, transportation, distribution, or operations support experience preferred

Strong written and verbal communication skills

Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Smartsheet

Experience with Paycom or similar payroll and timekeeping systems preferred

Familiarity with transportation management systems and shipment tracking processes is a plus

Strong organizational skills with exceptional attention to detail and accuracy

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