Administrative Assistant

Aston Carter • Fort Lauderdale, FL • 3h ago

Job Title: Administrative AssistantJob Description

The Administrative Assistant plays a pivotal role in ensuring the smooth operation of our office. You will be responsible for a wide range of administrative tasks and provide essential support to office leadership. Your ability to manage multiple tasks efficiently and effectively will be key to your success in this role.

Responsibilities

Serve as the receptionist, greeting visitors and employees, handling all incoming and outgoing mail, and ensuring the break room is clean and stocked.

Support office leadership in administrative tasks and the preparation of operating plans and special reports.

Manage office administrative operations, including coordinating with building management and vendors, maintaining office supplies, and handling office space planning and moves.

Maintain records of workstations and coordinate with IT and leadership when staff relocate.

Assist with purchase-card transactions and ensure receipts are submitted with backup documentation.

Facilitate office-wide communications on behalf of office leadership.

Assist HR with onboarding new hires and collecting necessary paperwork.

Prepare and manage social media posts to promote office activities.

Lead the planning and coordination of internal staff events and support employee engagement committees.

Provide administrative support to other office locations when needed, including on-site assistance at the West Palm Beach office.

Coordinate meetings in the office, including arranging for meals and other meeting needs.

Update the organizational chart and maintain email distribution lists.

Type, revise, and compile various materials such as reports, meeting minutes, and technical documents.

Assist with scheduling duties as needed.

Essential Skills

Proficiency in Microsoft Office Suite, particularly Word and Outlook.

Excellent verbal and written communication skills, with strong grammar, punctuation, and proofreading abilities.

Exceptional organizational and multitasking skills.

Ability to handle confidential information with discretion.

Experience in reception and office operations management.

Ability to prioritize tasks in a fast-paced environment.

Self-motivated and detail-oriented.

Additional Skills & Qualifications

Proficiency in Microsoft PowerPoint and Excel.

Experience with social media management, particularly LinkedIn.

Experience in event planning and coordination.

High School diploma or equivalent required; an Associate's degree is preferred.

An attitude and commitment to being an active participant in our employee-owned culture is essential.

Work Environment

This is an in-office role with hours from Monday to Friday, 8 am to 5 pm, with a potential start as early as 7:30 am. You will work in a quiet engineering firm with approximately 30-40 colleagues, where visitors are frequent.

Job Type & Location

This is a Contract position based out of Fort Lauderdale, FL.

Pay and Benefits

The pay range for this position is $24.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fort Lauderdale,FL.

Application Deadline

This position is anticipated to close on Jul 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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