Back to Jobs search

Admin Assistant Special Education

Lyons CSD • Lyons, NY • 3h ago

Position:

Civil Service Position: Administrative Assistant- Experience in Special Education preferred

Starting Date:

August 2025

Posting Date:

June 25, 2026

Application Due Date:

July 13, 2026

DISTINGUISHING FEATURES OF THE CLASS:

This is a paraprofessional position involving responsibility for performing a wide variety of administrative activities and tasks in support of an office or agency program. Specific tasks vary depending on the functional area and program objectives of the agency to which the employee is assigned, but the Aide position is characterized by substantial contact with agency clients and/or the general public to explain program services, requirements, etc., by managing complex records systems and by assisting administrators and professional staff in the performance of the more routine, less difficult and highly structured tasks required of those higher level positions. The work is performed under the general supervision of a higher-level administrator within the framework of clearly defined guidelines and instructions. Supervision may be exercised over the work of clerical employees. The incumbent does related work as required.

TYPICAL WORK ACTIVITIES:

Provides information on the phone and to visitors on program services and requirements, may schedule appointments or assist individuals in applying for services, explains procedures and program processes;

Compiles data and background material to assist in various administrative/professional activities;

Maintains and processes complex records including computerized records requiring advanced knowledge of agency services and procedures;

Schedules and arranges conferences, meetings, special events, etc.;

May assist in setting up and taking down exhibits, displays and similar materials;

Acts as liaison for program or agency activities with administrators and participants;

Assists professional staff in analyzing and evaluating methods, procedures, goals and objectives, forms applications, etc.;

May compose correspondence in response to routine inquiries and issues;

May @type and/or update lists, forms, statistical data, news releases or letters, etc., on a @typewriter, microcomputer or mainframe terminal;

May take meeting minutes by longhand or tape and transcribe them for the permanent record;

Completes forms required for reimbursement purposes;

Distributes agency mail and notifies staff of meetings;

Aids with agency budget preparation by gathering data and compiling figures;

Coordinates and assists in the preparation of newsletters and informational material;

Assists with agency training activities by collecting data, assembling and distributing materials and supplies;

Secures training facilities for agency staff and or participants;

Prepare a variety of reports related to the work.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS

Good knowledge of office terminology, procedures and methods; good knowledge of the policies, procedures, rules and regulations governing the operation of the agency to which assigned; working knowledge of methods and procedures of keeping financial accounts and records; working knowledge of business arithmetic; working knowledge of the agency's programs, objectives and goals; ability to compile data and background information; ability to prepare and maintain records and reports; ability to communicate effectively; ability to keyboard on a @typewriter, microcomputer or mainframe terminal; ability to perform prolonged fine finger movement; ability to establish a rapport with others for the purpose of obtaining or conveying information; ability to assist in reviewing and evaluating program procedures, methods, forms, etc.; ability to follow complex oral and written instructions.

MINIMUM QUALIFICATIONS:

(A) Graduation from a regionally accredited or New York State registered college or university with an associate degree and one year of clerical, administrative, or office management experience, which shall have involved keyboarding and preparation and maintenance of records and reports; OR

(B) Graduation from high school or possession of a high school equivalency diploma and three years of clerical, administrative or office management experience, which shall have involved keyboarding and preparation and maintenance of records and reports; OR

SPECIAL NOTE: EDUCATION

Coca-Cola Beverage Northeast • Auburn, NY • 1d ago

Management & Administrative

Account Manager - (Auburn/Seneca Falls/Waterloo/Wolcott, NY) Date: Jun 25, 2026 Location: Auburn, NY, US, 13209 Compensation: $65,000 - $70,000 annually dependent on experience Schedule: Monday - Friday, 7:30am - 4:30pm...

1d ago

Go to Apply

Electrical Engineering Manufacturing Manager

Thomas Electronics • Clyde, NY • 2d ago

Management & Administrative

Full Time Exempt Professional Salary Range: $100,000.00 To $125,000.00 Annually Thomas Electronics is a leading manufacturer of high-performance electronic products, with headquarters in Clyde, New York, and additional f...

2d ago

Go to Apply

Airport Manager

Seneca County • Waterloo, NY • 4d ago

Management & Administrative

Order#: NY1664364 Airport Manager RESIDENCY: Candidates must have been legal residents of Seneca County or one of the six (6) contiguous counties for one (1) month preceding the date of application. Preference in appoint...

4d ago

Go to Apply

Service Technician

Hill & Markes, LLC (BradyPLUS) • Auburn, NY • 5d ago

Management & Administrative

We are in search of a Service Technician to join our growing team. This role will be responsible for maintaining equipment repairs at the Brady Service Repair Center or on site at customer's locations and troubleshot and...

5d ago

Go to Apply

Service Technician

Hill & Markes, LLC (BradyPLUS) • Auburn, NY • 5d ago

Management & Administrative

5d ago

Go to Apply

Administrative Aide

Canandaigua City School District • Canandaigua, NY • 1w ago

Management & Administrative

Administrative Aide- Probationary Needed at the Middle School Starting- September 8, 2026 7.0 hours/day; 8:30 AM - 4:00 PM 2026-2027 Minimum starting rate $18.80/hr Benefits provided include paid leave time, paid holiday...

1w ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)