Executive Assistant

Precise Systems, Inc. • Crane, IN • 1d ago

Precise Systems delivers integrated, mission-ready solutions that advance warfighter readiness and strengthen our nation's most critical defense programs. Through the power of our combined capabilities, we provide deep expertise in Advanced Engineering; Digital Transformation; Electromagnetic Warfare; Interactive Training & Simulation; Physical Sciences Research; Platform Lifecycle Support; and Foreign Military Sales. Unified by decades of trusted performance and expanded through strategic growth, our team applies innovative technologies, engineering rigor, and customer-focused execution to solve complex challenges and accelerate mission success. Guided by our commitment to partnership, precision, and performance, we deliver the scalable solutions and technical excellence our customers depend on-today and into the future.

We are seeking a highly organized and professional Executive Assistant to provide administrative and operational support to senior leadership. This role is ideal for someone who is proactive, detail-oriented, and able to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key point of coordination for schedules, communications, meetings, and executive-level tasking.

This role requires in-person support.

Duties:

Provide program management, management analysis, financial analysis, and administrative support to NSWC Crane Department

Gather, analyze, and manage data required for developing reports, updating plans, maintaining databases, and preparing documents (automated to the maximum extent possible) for submission to Department personnel and DoW customers on schedule and in the format required.

Provide technical support in determining, developing and maintaining metrics to monitor the Government's business processes.

Manage executive calendars, schedules, and meeting logistics. Provide meeting coordination support including planning and scheduling meetings, coordinating schedules with participants, reserving meeting space, preparing agenda and briefing materials, ensuring that briefing materials and equipment are available, recording and publishing meeting minutes, and developing and maintaining an action item tracking system for specified projects.

Provide technical and administrative support for data calls; workload plans; program plans and/or project associated documentation.

Coordinate internal and external meetings, including agendas, materials, notes, and follow-up actions.

Prepare, review, and edit correspondence, reports, presentations, and other business documents.

Assist with travel planning, expense reporting, and administrative processes.

Serve as a professional point of contact for managers, employees, customers, partners, and stakeholders.

Track priorities, deadlines, and action items to support timely execution.

Maintain confidentiality while handling sensitive business and personnel information.

Support special projects and other administrative needs as required.

Required Education:

High school/vocational school degree or GED certificate.

Desired Experience:

3+ years of relevant experience as described in the description.

Customer service skills

Strong collaborator who can coordinate across multiple stakeholders

Excellent written and verbal communication skills.

Ability to manage competing priorities and adapt to changing needs.

Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.

Professional demeanor and ability to interact effectively with senior leaders, employees, and external stakeholders.

Ability to handle confidential information with discretion.

Previous experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.

Strong organizational skills and attention to detail.

Experience preparing meeting materials, presentations, and reports.

Ability to anticipate needs and proactively solve problems.

Experience in a government contracting, defense, technical, or professional services environment is a plus.

Must be able to obtain and maintain a Secret security clearance. Due to the sensitivity of customer related requirements, U.S. Citizenship is required.

Precise Systems is dedicated to a shared vision and core values of Integrity, Respect, and Responsibility, which foster innovation and drive our continued success in the global marketplace. Precise Systems and its subsidiaries are Equal Opportunity /Affirmative Action Employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, protected veteran status, status as an individual with a disability, or any legally protected status under federal, state, or local law. Visit www.GoPrecise.com for a listing of current openings and our comprehensive, employee friendly benefits summary. Precise Systems participates in E-Verify.

Required SkillsRequired Experience

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