Executive Assistant

Robert Half • Baltimore, MD • 2h ago

Description

Executive Administrative Assistant

A respected public-sector organization that focused on education, literacy, and community services, is seeking a polished, proactive, and highly organized Executive Administrative Assistant. This is a high-visibility role supporting two senior executives and serving as a trusted partner within the CEO's Office.

The ideal candidate is an experienced executive assistant who thrives in a fast-paced environment, anticipates needs before they arise, expertly manages competing priorities, and exercises the highest level of professionalism, discretion, and confidentiality.

Key Responsibilities:

Provide executive-level administrative support to the COO and Executive Director.

Manage complex calendars, scheduling, meeting coordination, and shifting priorities.

Serve as a gatekeeper by prioritizing requests, communications, and executive time.

Coordinate internal and external meetings, including agendas, logistics, materials, and follow-up.

Prepare correspondence, presentations, reports, and other executive-level documents.

Track action items, deadlines, and key initiatives to ensure timely completion.

Coordinate travel arrangements, expense reporting, and meeting logistics as needed.

Liaise with internal departments, City officials, community partners, educational stakeholders, and external vendors.

Assist with board, leadership, and committee meeting preparation, including minutes and supporting documentation.

Maintain confidential information with sound judgment and professionalism.

Identify opportunities to improve administrative processes and increase executive efficiency.

Provide project coordination and administrative support for strategic initiatives and special projects.

Requirements TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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