administrative assistant

Pace Analytical Services, Inc • Greensburg, PA • 1h ago

Shift:

Monday through Friday, 9:00 AM - 3:00 PM

Are you ready to work making the world a safer, healthier place? Join our mission to continuously move science forward; to innovate and advance all aspects of our business to improve the health and safety of our communities and lives.

SUMMARY:Responsible for provision of varied administrative support duties to a unit/department; provides support to management and staff with administrative and operational support tasks.

ESSENTIAL FUNCTIONS:

Performs administrative support which requires the exercise of independent judgment, the application of technical skills, and knowledge of detailed or specialized activities related to the assigned department.

Manages databases and/or spreadsheet files and develops special report formats.

Researches and assembles information from a variety of sources for completion of forms or preparation of reports; performs arithmetic or statistical calculations.

Conducts specific projects; may obtain information from other organizations, summarize findings, and prepare recommendations.

Provides information requiring interpretation of policies, rules, and procedures.

Arranges meetings, including notifying attendees, reserving rooms, and coordinating lodging and/or meals.

Organizes, maintains, and purges departmental files.

Prepares correspondence, reports, forms, contracts, and specialized documents.

Proofreads materials for accuracy, completeness, and compliance with policies.

Enters and retrieves data; prepares and reviews reports for accuracy.

Performs administrative details such as entering employee time, preparing requisitions, coordinating equipment repairs, and maintaining reference materials.

Acts as receptionist; screens visitors and calls, directing or handling inquiries as appropriate.

Contributes to departmental effectiveness by offering suggestions and participating in team activities.

Promotes Pace Analytical's mission through courteous, cooperative interactions and fostering a positive work environment.

QUALIFICATIONS:Education and Experience:High School Diploma/GED and two (2) years of administrative support experience; or an equivalent combination of education, training, and experience.

REQUIRED KNOWLEDGE AND SKILLS

Required Knowledge:

Department policies, procedures, and functions

Administrative practices, including business correspondence and office equipment use

Proper English usage (spelling, grammar, punctuation, vocabulary)

Business arithmetic (percentages, decimals)

Basic budgeting principles

Relevant computer systems and applications

Team participation principles

Effective communication methods with staff and customers

Required Skills:

Providing administrative support to executive and senior staff

Interpreting and applying complex policies and procedures

Exercising discretion, initiative, and independent judgment

Analyzing and resolving administrative issues

Researching and summarizing information

Composing correspondence independently

Building and maintaining effective working relationships

Managing priorities, deadlines, and follow-ups with minimal direction

Contributing to team goals and objectives

Maintaining databases, records, and documentation

Providing administrative support to executive and senior staff

Interpreting and applying complex policies and procedures

Exercising discretion, initiative, and independent judgment

Analyzing and resolving administrative issues

Researching and summarizing information

Composing correspondence independently

Building and maintaining effective working relationships

Managing priorities, deadlines, and follow-ups with minimal direction

Contributing to team goals and objectives

Maintaining databases, records, and documentationPHYSICAL/MENTAL REQUIREMENTS:Work requires mobility in an office setting, use of standard office equipment, and the ability to sit for extended periods. May require lifting up to 10 pounds. Requires vision to read printed materials and screens, and hearing and speech for communication.

WORKING ENVIRONMENT:Work is performed in an office setting.

Find Your Place at Pace - We need you - your curiosity, your talents, and your drive - to help us advance this important work.

BenefitsWhen you join Pace, you commit to work that makes a positive impact on our communities and our world. We commit to supporting you with benefits and perks that make a positive impact on your life. Full-time roles are eligible for our comprehensive benefits program which includes competitive salaries, medical, dental vision, 401K retirement savings plan (100% vested immediately in the employer match), life, disability and voluntary benefits, paid time off for holiday, sick and vacation days, HSA, wellness program, flexible spending accounts, tuition reimbursement, Employee Assistance program, parental leave, optional legal coverage and ID theft.

Equal Opportunity Employer

Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any @type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected b

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