Summary This position is located in the Department of Health and Human Services, Office of Inspector General, Office of Investigations. Resumes must be no more than 2-pages in length. Responsibilities Duties for the Administrative Management Specialist , GS-0301-12/13 include but not limited to: Serves as staff point of contact for all vehicle registration issues, allocating required funding and ordering vehicles registration issues, allocating required funding and ordering vehicles based on mandatory exchange policy. Prepares and submits quarterly spending plans and monthly reconciliation reports. Monitors Managing Accounting Credit Card System (MACCS) purchases and database. Explains policy requirements, procedures, and recommendations to leadership, staff, and external partners. Delivers presentations on findings from evaluations, inspections, or administrative reviews. Explains policy requirements, procedures, and recommendations to leadership, staff, and external partners. Evaluates staffing needs; recommends hires, personnel actions, and resource allocations. Make decisions regarding procurement, property management, and vehicle fleet requirements. Develops and maintains written procedures, records, correspondence, and administrative documentation. Prepares written budget justifications, spending plans, fiscal reports, reconciliations, and financial analyses. Prepares personnel action requests, staffing documentation, and position management plans. Oversees administrative operations: HR, procurement, property, space, travel, vehicle fleet, onboarding, and security clearances. Participates in the development of a branch staffing plan, which presents the authorized FTE level by position and grade, strategic planning for branch operations. Represents Administrative Operations Branch at general administrative committee meetings. Maintains all Personnel and Training Records management systems. Requirements Conditions of Employment Qualifications You must meet the requirements of the job by 11:59 (Eastern Standard Time) of the closing date: 07/05/2026 Applicants must meet all the qualification requirements, including education, and any selective placement factors described below within 30 days of the closing date of this announcement. Education used as part of an application package will only be considered if complete transcripts are submitted and must be from an accredited institution as recognized by the U.S. Department of Education. To see if your institution is accredited, please follow this link: Database of Accredited Postsecondary Institutions and Programs. Minimum Qualification Requirements For the GS-12: Applicants MUST have 1 year of specialized experience equivalent to the GS-11 grade level in the Federal service which provided the applicant with the knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: (1) Assisting with planning, programming, and budgeting activities in accordance with Federal regulations; (2) Assist with coordinating with GSA and HQ fleet management on vehicle registration, funding, and fleet action; (3) Using databases for procurement, timekeeping, fleet, budget tracking, and travel activities; (4) Assisting with HR processes, including personnel actions, onboarding, performance tracking, awards processing, and personnel security coordination. Minimum Qualification Requirements For the GS-13: Applicants MUST have 1 year of specialized experience equivalent to the GS-12 grade level in the Federal service which provided the applicant with the knowledge, skills and abilities to perform the duties of the position. Qualifying specialized experience must demonstrate the following: (1) Providing expert-level budget formulation and long-range financial planning, including analysis of financial systems and development of new budget procedures/methods; (2) Coordinating with GSA and HQ fleet management on fleet allocations, documentation, efficiency evaluations, and vehicle procurement; (3) Conducting field office inspections, interviewing staff, evaluating compliance, and preparing findings and recommendations; (4) Leading workforce planning and position management, evaluating HR requests, monitoring classification/staffing actions, and coordinating with leadership. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Your resume should include the dates of all qualifying experience (from month/year to month/year) and the number of hours worked/volunteered per week. Federal experience is not required. The experience may have been gained in the public sector, private sector or Volunteer Service. One year of experience refers to full-time work; part-timework is considered on a prorated basis. To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week, on your resume. Education Additional Information Recruitment Incentives: Payment for relocation expenses will not be authorized for this position. A recruitment bonus will not be offered. Repayment of student loans will not be offered. Private sector work experience will not be approved as credit for your Annual Leave accrual. Security and Background Requirements: A background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication. Failure to successfully meet these requirements may be grounds for appropriate personnel action. In addition, if hired, a background security reinvestigation or supplemental investigation may be required at a later time. Applicants are also advised that all information concerning qualifications is subject to investigation. False representation may be grounds for non-consideration, non-selection and/or appropriate disciplinary action. E-Verify: If you are selected for this position, the documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System. Federal law requires DHS to use the E-Verify System to verify employment eligibility of all new hires, and as a condition of continued employment obligates the new hire to take affirmative steps to resolve any discrepancies identified by the system. The U.S. Department of Health and Human Services is an E-Verify Participant. Direct Deposit: All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choosing. EEO Statement: HHS is an equal opportunity employer. Selection for this position will be based solely on merit without regard to race, color, religion, age, gender, national origin, political affiliation, disability, sexual orientation, marital or family status, or other differences. Disabled Veteran Leave: HHS OIG participates in the Wounded Warrior Federal Leave Act of 2015. To learn more about this benefit, please go to: Disabled Veteran Leave (opm.gov). Fair Chance to Compete for Jobs Act ("Fair Chance Act"): The Fair Chance to Compete for Jobs Act (FCA) prohibits federal agencies from requesting an applicant's criminal history record prior to extending a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the FCA. Applicants who believe they have been subjected to a violation of the FCA may submit a written complaint to the Department by email at FairChanceAct@hhs.gov. HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.
