Administrative Coordinator

Robert Half • West Chicago, IL • 2h ago

Description We are looking for an Administrative Coordinator to support construction-related operations in West Chicago, Illinois. This contract opportunity with potential for a permanent position is ideal for someone who enjoys keeping projects organized, maintaining accurate records, and coordinating communication across teams. The person in this role will help ensure documentation, scheduling, and financial processes stay on track while providing dependable day-to-day administrative support.

Responsibilities:

Organize and maintain project files, including agreements, change documentation, permits, applications, and closeout records to keep construction activities properly documented.

Manage administrative workflows for RFIs, submittals, insurance documentation, and tax forms so project requirements and compliance items are completed on time.

Review, route, and track invoices, payment applications, and expense submissions to support accurate approvals and timely processing.

Monitor job-related financial records such as subcontractor payments, lien waivers, and cost tracking details to help maintain clear project visibility.

Coordinate meetings for project teams, prepare agendas, and distribute follow-up materials while helping keep schedules and deliverables aligned.

Enter and update project information within company systems and databases, ensuring records remain current, complete, and easy to access.

Act as a communication hub for project managers, engineers, clients, vendors, and subcontractors to help resolve questions and maintain workflow continuity.

Provide general administrative support to the construction team, including assisting with material orders, bid-related documents, procurement tasks, and other operational needs. Requirements TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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