Associate Director of Finance

Case Western Reserve University • Cleveland, OH • 2h ago

POSITION OBJECTIVE

Operating with a high degree of independence, the associate director serves as the primary operational actor for the Case School of Engineering's fiscal planning and financial activities. This role requires a unique "hands-on" leader who seamlessly toggles between high-level fiscal objectives and the detailed daily management of dean's office accounts. The incumbent is responsible for the full lifecycle of financial management from the execution of manual journal entries and monthly reconciliations to the development of multi-year strategic forecasts. The associate director will partner with the executive director to manage the school's budgeting and forecasting process, internal controls, and data analytics. Acting as a key deputy and first-tier reviewer, the associate director manages the school's financial processes, ensuring the executive director is proactively and timely informed of material financial changes and risks and their underlying drivers. In supporting these processes, the incumbent maintains regular, collaborative communication with department directors, acting as an accessible technical advisor to guide the completion of core financial deliverables, including quarterly forecasts and annual budgets, while clarifying standard school-level financial procedures.

ESSENTIAL FUNCTIONS

Lead and execute school-level fiscal planning and daily dean's office operations by managing critical processes, including the annual budget, year-end close, 3- to 5-year forecasts, and quarterly operating updates. Prepare and distribute templates, including for fiscal year budgeting and faculty startup commitment tracking. Prepare and distribute endowed chair allocations annually and other discretionary allocations. Directly perform the day-to-day administration of dean's office accounts, including preparing and entering manual journal transfers, salary adjustments, and expense reallocations in PeopleSoft. Document all financial assumptions used in planning, forecasting and budgeting and continuously improve processes for accuracy and transparency. Proactively identify and brief the executive director on material budget and forecast variances, pending fiscal risks, or significant changes in financial assumptions as they arise, providing preliminary impact analysis and proposed solutions as issues are noted. (30%)

Lead financial reporting and close. Manage the university's financial close process for the engineering school, serving as the liaison between departments and the central university budget and controller's offices, escalating high-level policy or budget issues to the Executive Director. Lead the development of advanced financial dashboards and management reports covering operating results, return on investment, and sponsored projects. Analyze financial results against historical performance, budget, forecasts, and key performance indicators; advise the associate dean on trends and variances. Oversee general ledger activity to ensure timely, accurate, and policy-compliant transactions. Prepare dean's office analyses, requests and journals for year-end close. Review and enhance close-related policies, procedures, and reporting tools. Identify opportunities for cost reduction and revenue enhancement across school operations. Assess and strengthen internal control systems across the college. (30%)

Support strategic modeling and decisions. Develop long-range financial planning models tailored to varying program assumptions for executive decision-making. Lead the development of business decision tools, such as program contribution margin analysis and education pricing models. Draft executive summaries and key data points for major financial deliverables to the dean, assistant dean and executive director. (15%)

Provide external surveys and rankings stewardship. Oversee and execute external survey and rankings stewardship by collecting validating and submit

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