The Accounts Payable Associate processes high volumes of invoices with accuracy and timeliness while supporting the full purchase-to-pay cycle. This role focuses on invoice validation, three-way matching, and reconciliation, and works closely with Supply Chain and Receiving teams to resolve purchase order issues. The associate builds strong relationships with vendors, responds to payment inquiries, and helps maintain robust fraud prevention and compliance practices. This position also supports month-end close activities and contributes to process improvements by embracing new technology tools and automation in accounts payable.
Responsibilities
Process a high volume of invoices accurately and on time, including handling 75 or more invoices daily.
Perform three-way matching of invoices, purchase orders, and receiving documents to ensure accuracy and compliance.
Identify, investigate, and escalate discrepancies related to quantities, pricing, and taxes to reduce financial and operational risk.
Support invoice validation and reconciliation activities to maintain accurate accounts payable records.
Assist with ad hoc month-end close activities, including preparing reconciliations and resolving outstanding issues.
Collaborate closely with Supply Chain and Receiving teams to resolve purchase order and goods receipt issues as they arise.
Build and maintain strong relationships with vendors, providing timely responses to payment inquiries and resolving issues professionally.
Monitor and support fraud prevention efforts, including vendor verification and adherence to compliance standards.
Embrace and use new technology tools and automation solutions to increase efficiency in accounts payable processes.
Promote a positive experience for internal and external stakeholders by communicating clearly and providing excellent service.
Ensure accurate coding of invoices and adherence to internal accounting policies and procedures.
Follow up proactively on outstanding items, discrepancies, and pending approvals to keep workflows on track.
Essential Skills
Hands-on accounts payable experience, including invoice processing and coding.
Ability to process 75 or more invoices per day with a high degree of accuracy and attention to detail.
Proficiency in three-way matching of invoices, purchase orders, and receiving documents.
Strong Microsoft Excel skills, including pivot tables and VLOOKUP functions.
Experience with ERP systems; SAP and Concur experience preferred.
Demonstrated ability to perform reconciliations and support month-end close activities.
Strong follow-up skills and the ability to manage multiple tasks and deadlines.
Ability to identify and escalate discrepancies related to quantities, pricing, and tax.
Strong communication skills to collaborate effectively with internal teams and external vendors.
Additional Skills & Qualifications
Experience with accounts payable automation tools or technology-driven process improvements.
Ability to build positive working relationships with stakeholders across finance, supply chain, and operations.
Comfort working in a fast-paced environment with a high volume of transactions.
Work Environment
This role is based in Congers, New York, with work performed onsite. Training will be fully in-office to ensure strong onboarding and integration with the team, followed by a transition to a hybrid schedule once training is complete and performance is established. The position supports a leading beauty manufacturer where all operations are conducted onsite in Congers and West Nyack. The accounts payable function operates within a small, collaborative team environment, currently consisting of a few team members and supported by a finance leadership structure that includes a CFO, Director of Accounting, and AP leadership. The broader organization is part of a global parent company, providing exposure to international operations and processes. The culture emphasizes teamwork, strong communication, and continuous improvement, with a focus on leveraging technology and ERP systems such as SAP and Concur to manage accounts payable activities efficiently.
Job Type & Location
This is a Permanent position based out of Congers, NY.
Pay and Benefits
The pay range for this position is $40000.00 - $45000.00/yr.
Medical Dental Vision PTO Sick
Workplace Type
This is a fully onsite position in Congers,NY.
Application Deadline
This position is anticipated to close on Jul 7, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
