Project Coordinator

Aston Carter • Boston, MA • 4h ago

Job Title: Project Coordinator

Job Description

We are seeking a motivated and experienced industry professional to contribute to our architectural projects in our Boston office. In this role, you will report to the COO and be responsible for the overall financial management of a portfolio of projects within our Mission Critical practice.

Responsibilities

Manage the financial aspects of assigned projects, including project setup, maintenance, invoicing, and closure.

Build strong relationships with internal business partners such as Project Managers, Project Accountants, Finance Managers, and Accounts Payable and Receivable teams.

Organize and prioritize workload independently to ensure timely completion of deliverables, escalating concerns when necessary.

Implement process or procedural changes as identified and rolled out by management.

Collaborate with Project Managers on work breakdown structures, issue accurate and contractually compliant invoices, and perform ad hoc functions as needed.

Evaluate project setup and budget change documentation for compliance with contractual requirements and internal controls.

Monitor accounts receivable and perform financial analysis as needed.

Essential Skills

Strong understanding of project accounting principles within the architecture, engineering, or construction industry.

Experience managing financial aspects of complex projects from setup through closeout.

Knowledge of project budgeting, forecasting, revenue recognition, contract compliance, and invoicing procedures.

Proficiency in analyzing financial data.

Experience with work breakdown structures, project cost tracking, and budget modifications.

Advanced proficiency in Microsoft Excel and accounting/project management software such as Unanet or Deltek.

Excellent organizational skills with the ability to manage multiple projects and deadlines simultaneously.

Strong attention to detail and accuracy in financial reporting and documentation.

Ability to work independently while collaborating effectively with various teams.

Strong written and verbal communication skills.

Knowledge of contractual billing requirements and internal financial controls.

Ability to identify process improvement opportunities and support the implementation of operational efficiencies.

Experience working in a fast-paced, deadline-driven professional services environment.

Additional Skills & Qualifications

Experience in project coordination, administration, and construction administration.

Skills in administrative support, accounts payable, accounts receivable, accounting, and finance.

Work Environment

This is an on-site role located in the Seaport area of Boston, MA, requiring presence 5 days per week. The work environment is supportive and collaborative, offering the opportunity to work on diverse projects. We provide a competitive compensation and benefits package including medical, dental, and vision coverage, 401(k) matching, commuter benefits, PTO, and paid company holidays.

Job Type & Location

This is a Permanent position based out of Boston, MA.

Pay and Benefits

The pay range for this position is $70000.00 - $75000.00/yr.

Competitive compensation and comprehensive benefits package, including healthcare, retirement plan with match, PTO, and more

Workplace Type

This is a fully onsite position in Boston,MA.

Application Deadline

This position is anticipated to close on Jun 26, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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