Executive Assistant - Chicago, IL

AUNT MARTHAS YOUTH SERV CTR., INC. • Carpentersville, IL • 2h ago

This job was posted by https://illinoisjoblink.illinois.gov : For more information, please see: https://illinoisjoblink.illinois.gov/jobs/13540410

Department:Administration\ Work Type:Fully Onsite\ Salary Range:\$65,000 \$75,000 annually

This role requires regular travel between multiple Aunt Marthas locations.

Expected Weekly Schedule

2 Days per Week Olympia Fields Office\

19990 Governors Highway, Olympia Fields, IL

1 Day per Week Tinley Park Office\

8525 W. 183rd St., Suite B, Tinley Park, IL 60467

2 Days per Week Chicago West Loop Office\

Chicago, IL 60661

Candidates must have reliable transportation, a valid driver\'s license, and current auto insurance. Travel to additional Chicagoland locations, including Chicago Heights and Park Forest, may be required based on business needs. Travel expectations are subject to change.

About Aunt Marthas Health & Wellness

Aunt Marthas Health & Wellness is a critical resource for youth, families, and communities throughout Illinois. The organization provides integrated health, wellness, and support services designed to help individuals and families address challenges and improve quality of life.

Position Summary

The Executive Assistant to the CEO provides direct administrative and operational support to the President/CEO and executive leadership team.

This is an excellent opportunity for a recent college graduate or early-career professional looking to gain exposure to executive leadership, healthcare administration, nonprofit operations, and strategic business initiatives.

The ideal candidate is highly organized, professional, detail-oriented, and comfortable working in a fast-paced environment while supporting senior leadership and managing multiple priorities.

Essential Duties & Responsibilities

Provide administrative support to the President/CEO and executive

leadership team

Manage calendars, schedule meetings, and coordinate appointments

Monitor and manage incoming communications, including emails, calls,

and follow-up items

Prepare, edit, and organize correspondence, reports, presentations,

and meeting materials

Assist with expense reports, invoices, check requests, and vendor

documentation

Research, compile, and summarize information for executive review

Coordinate meetings, agendas, materials, meeting minutes, and action

items

Arrange travel accommodations, transportation, and itineraries

Support special projects and track deadlines, priorities, and

deliverables

Maintain confidentiality of executive, employee, patient, and

organizational information

Support Board of Directors activities, including meeting

preparation, documentation, and minutes

Complete required organizational trainings

Perform other duties as assigned

Qualifications

Education & Experience

Bachelors Degree required

13 years of administrative, office, internship, project

coordination, or professional experience preferred

Recent graduates with strong organizational and communication skills

are encouraged to apply

Experience supporting executives, leadership teams, healthcare

organizations, or nonprofit environments is a plus

MS Degree preferred

Required Skills

Strong verbal and written communication skills

Excellent organizational and time-management abilities

Ability to prioritize multiple assignments and meet deadlines

High level of professionalism, discretion, and confidentiality

Strong attention to detail and follow-through

Self-starter with strong problem-solving skills

Ability to build relationships with internal and external

stakeholders

Technology Skills

Microsoft Outlook, Word, Excel, and PowerPoint

Experiencepreparing presentations, spreadsheets, and reports

Familiarity with Zoom, Microsoft Teams, Webex, or similar virtual

meeting platforms

Additional Requirements

Valid Drivers License

Current Auto Insurance

Reliable Transportation

Ability to travel between multiple locations throughout the

Chicagoland area

Ability to work fully onsite

Flexibility to support executive needs outside of normal business

hours when required

Physical R

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