RE-1 Valley School District is seeking a highly organized and professional Administrative Assistant to the Director of Student Services. This position provides direct support to the Director of Student Services while assisting with department operations, compliance documentation, communication, scheduling, and record management.
REPORTS TO: Director of Student Services
SALARY RANGE & CATEGORY: starting $21.85/hour (depending on experience) on Classified Hourly Salary Schedule
FLSA STATUS: Non-Exempt
WORK CALENDAR: 260 Days
FTE: 1.0
Full-time with benefits; 5-day work week (Monday-Friday)
Position Summary:
The Administrative Assistant to the Director of Student Services provides confidential administrative and clerical support to the Director of Student Services and the Special Education Department. This position assists with departmental operations, student records management, scheduling, compliance monitoring, communication with families and staff, data management, and coordination of special education services. The position requires exceptional organizational skills, attention to detail, professionalism, and the ability to maintain strict confidentiality.
Essential Duties and Responsibilities
Executive and Administrative Support
Provide direct administrative support to the Director of Special Education.
Manage the Director's calendar, appointments, meetings, and travel arrangements.
Prepare correspondence, reports, presentations, meeting agendas, and other departmental documents.
Screen and direct phone calls, emails, and visitors.
Maintain department files and records in an organized and confidential manner.
Assist with departmental projects and initiatives as assigned.
Special Education Department Support
Coordinate and schedule manifestation determination, and other special education meetings.
Send IEP's for translation and mail the final IEP to families
Mail IEP documents to families as needed
Assist with tracking compliance timelines and required documentation.
Coordinate communication between administrators, teachers, related service providers, parents, and outside agencies.
Support district special education programs and services.
Student Records and Compliance
Maintain confidential student records in compliance with FERPA, IDEA, and district policies.
Process records requests, student transfers, and special education documentation.
Assist with state and federal reporting requirements.
Monitor documentation for completeness and compliance.
Maintain electronic and paper filing systems.
Data Management
Enter and maintain data in district and state reporting systems.
Generate reports for the Director of Student Services and district administrators.
Assist with enrollment, census, and reporting processes.
Verify the accuracy of student and program data.
Financial and Operational Support
Assist with purchase orders, invoices, budget tracking, and reimbursement requests.
Maintain departmental expenditure records.
Coordinate registrations, travel arrangements, and logistics for professional development activities.
Assist with inventory management and ordering of supplies.
Communication and Customer Service
Serve as a primary point of contact for the Special Education Department.
Communicate professionally and effectively with students, parents, staff, administrators, and community agencies.
Provide information and assistance regarding department procedures and processes.
Foster positive relationships with all stakeholders.
Other Duties
Attend meetings and training sessions as assigned.
Maintain confidentiality regarding student, staff, and district information.
Perform other duties as assignedby the Director of Student Services, Superintendent or Assistant Superintendent.
RE-1 Valley employees shall comply with standard practices and ethical conduct toward information and information technology, students, professional colleagues, school officials, parents, and members of the community. In conscientiously conducting his or her affairs, the employee shall exemplify the highest standards of professional commitment.
Qualifications
Required
High school diploma or equivalent.
Minimum of two years of administrative assistant, office management, or clerical experience.
Proficiency with Microsoft Office, Google Workspace, and standard office technology.
Strong organizational, communication, and customer service skills.
Ability to maintain confidentiality and handle sensitive information.
Ability to manage multiple priorities and meet deadlines.
Preferred
Associate's degree or higher.
Experience working in a school district or educational setting.
Knowledge of special education processes, IDEA, FERPA, and Colorado Department of Education requirements.
Experience with student information systems and special education software platforms.
Knowledge, Skills, and Abilities
Knowledge of general office procedures, recordkeeping practices, and confidentiality requirements, including FERPA and IDEA regulations.
Proficiency in Microsoft Office, Google Workspace, and other district technology systems.
Strong organizational, communication, customer service, and time-management skills.
Ability to maintain accurate records, prepare reports, and manage multiple priorities with attention to detail.
Ability to exercise sound judgment, maintain confidentiality, and work independently with minimal supervision.
Ability to establish and maintain positive working relationships with students, families, staff, administrators, and community partners.
Ability to adapt to changing priorities and support a collaborative, team-oriented work environment.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position.
Primarily performed in an office setting within a school district environment.
Frequent interaction with students, staff, families, and community members.
Work may involve interruptions, competing priorities, and multiple deadlines.
Requires maintaining confidentiality while handling sensitive student and personnel information.
Occasional travel between district buildings may be required.
Moderate noise levels typical of a school and office environment.
Evaluation:
Performance of this position will be evaluated in accordance with district policy and administrative procedures.
Application and Selection Procedure:
Candidates: Apply online at https://www.applitrack.com/re1valley/onlineapp{rel="noopener noreferrer" target="_blank"}/
Completed and submitted online application.
A current cover letter or letter of interest detailing information about the candidate and their interest in the position.
A current, professional resume.
Three current professional letters of reference.
If you do not have internet access, a computer is available in the Human Resources Division, Hagen Education Center, 301 Hagen, Sterling, Colorado.
Applications are reviewed to match candidates with position qualifications, and a limited number of candidates are selected for interviews. For the final selection, employment is contingent upon completing the post-offer screening process, including a background check and possible medical examination.
Benefits & Eligibility:
RE-1 Valley School District is proud to offer eligible employee
