Administrative Assistant

University of Mary • Bismarck, ND • 1d ago

The University of Mary is seeking an Administrative Assistant for the Enrollment Services department. The Administrative Assistant is responsible for hospitality, office coordination, logistical support, and system operations within the enrollment services department. Specific duties include serving switchboard callers and welcome center guests, as well as assisting with coordinating and scheduling campus visits.

Candidates will be invited to demonstrate a willingness to support the Christian, Catholic, Benedictine mission of the University of Mary.

Benefits Include:

Retirement benefits with an 8% match

Medical, Dental and Vision insurance

Free or discounted tuition for employees and dependents

Discounted Meal Plan

Discounted membership at the campus Wellness Center

Essential Roles and Responsibilities Include:

Greeting in-person guests, serving/routing callers and responding to emails

Coordinate departmental scheduling/calendars, procure & maintain supply inventory, promotional material, create & send correspondence, scan & file records, process mail & faxes and provide technical coordination

Assist with events & meetings, reserve & set-up rooms, arrange catering and travel, reconcile/reimburse expenses, assist with onboarding employees, and support departmental leaders & staff

Load data into business systems, identify & resolve data anomalies, perform departmental workflow/reporting processes, document standard operating procedures and provide cross-training and backup coverage.

Desired Minimum Qualifications, Education, and Experience Include:

High School diploma required

Associates degree or higher preferred

Three years of experience directly related to duties specified

Supports the ongoing implementation of Ex Corde Ecclesiae, the apostolic constitution on Catholic colleges and universities.

Builds a culture of ready and earnest hospitality in the Office of Enrollment Services and throughout the university, in accord with Saint Benedict's admonition that all be received as Christ.

Knowledge and Skills Required:

Skilled in modeling warmth of welcome, pioneering courage, apostolic impulse, and friendship with truth

Skilled in meeting the needs of others, including prospective/current students, faculty, staff, business partners, and other contacts of the University of Mary

Skilled in organizational, communicational, and interpersonal skills

Skilled in managing details and deadlines

Skilled in maintaining confidentiality, integrity, and discretion

Skilled in adopting organizational change and business process improvement

Skilled in maximizing the capabilities of Microsoft Office

About the University of Mary

We thank you for your interest in the University of Mary. Founded in 1959 by the Sisters of Annunciation Monastery, the campus overlooks the beautiful Missouri river and is located in Bismarck, North Dakota, a community (https://findthegoodlife.com/) of approximately 75,000 people, with wonderful family and parish life, friendly neighborhoods, enjoyable recreational and cultural facilities, a low crime rate, clean air, and excellent schools. The University of Mary, with an enrollment of over 3,800 students, is accredited by the Higher Learning Commission of the North Central Association.

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