Office Svcs Coordinator

Robert Half • Ontario, CA • 3h ago

Description

We are looking for an experienced and detail-oriented Office Services Coordinator to support a busy in-person office Ontario, California. This long-term contract opportunity is ideal for someone who thrives in a fast-moving corporate setting, enjoys working closely with a team, and takes pride in producing accurate, high-quality documents. The role combines administrative coordination, document preparation, front desk backup, and day-to-day operational support for a group of staff members.

Responsibilities:

Prepare, revise, and proofread business documents, presentations, and other materials with a strong focus on formatting accuracy and consistency.

Provide administrative assistance to multiple team members by managing competing requests, typing correspondence, and helping keep office activities organized.

Serve as backup support for the reception area by welcoming visitors, answering general inquiries, and maintaining a courteous front-of-office presence.

Assist with meeting and event logistics, including room setup, breakdown, and coordination of materials needed for internal gatherings.

Support marketing and communication efforts by assembling proposal content, presentation documents, and other client-facing materials.

Handle a variety of operational and clerical tasks for the broader team, stepping in where needed to help maintain smooth daily workflow.

Use templates, redlines, and editing tools to update documents efficiently while preserving quality and brand standards.

Gather, organize, and distribute information and supporting documentation for internal use and external communications as requested.

Requirements - At least 3 years of experience providing administrative or office support within a corporate environment that values attention to detail is preferred.

Strong proofreading, editing, and document formatting skills, with exceptional attention to detail and accuracy.

Advanced proficiency in Microsoft Word and working knowledge of Excel; overall comfort with Microsoft Office applications is required.

Proven ability to manage multiple priorities at once, stay organized under pressure, and respond effectively in a fast-paced setting.

Excellent customer service and interpersonal skills, with the ability to interact effectively with colleagues, visitors, and clients.

Clear written and verbal communication skills, including the ability to follow instructions, ask thoughtful questions, and prepare routine correspondence.

Experience with presentation tools, templates, or design-related platforms such as InDesign is preferred, and familiarity with DocuSign is a plus.

Real estate industry exposure and basic financial or property-related knowledge would be beneficial but are not required. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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