Job Title: Construction Administrator
Job Description
This role supports complex construction projects by drafting and managing contractual notices, ensuring strict compliance with contract requirements, and coordinating with cross-functional teams. The Construction Administrator / Notice Writer maintains the integrity of project documentation, supports commercial and contractual alignment, and plays a key role in dispute avoidance and resolution within a contract administration function.
Responsibilities
Draft, review, and issue formal contractual notices, including delay notices, change notifications, and claims correspondence, in alignment with contract requirements.
Ensure all notices are clear, accurate, and delivered within the required contractual timeframes.
Align all notices and related documentation with the Project Organization Plan and established document control procedures.
Verify that notices and documentation comply with Owner requirements, including Code of Accounts, Change Control Plan, and risk management protocols.
Receive and process notices from the general contractor and other project stakeholders in a timely and organized manner.
Maintain and update the Notice Register on a daily basis to ensure accurate tracking and documentation of all notices.
Distribute notices to appropriate stakeholders and follow up to secure timely responses and resolution of issues.
Maintain detailed communication logs to ensure full traceability of all correspondence and decisions related to notices.
Partner closely with Project Management, Legal, and Construction teams to validate notice content, assess risk exposure, and understand contractual implications.
Apply commercial acumen to guide stakeholder engagement and support dispute avoidance and resolution efforts.
Upload, organize, and manage all notices and related documents within enterprise systems such as Procore, SharePoint, or QuickBase.
Ensure all documentation meets audit requirements and internal quality standards.
Track critical notice deadlines and maintain complete, accurate records to support contractual and regulatory compliance.
Provide ongoing commercial and administrative support to the Contract Administration Team on contract-related and commercially driven tasks.
Assist with archiving, organizing, and maintaining commercial documentation to support project closeout and future reference.
Support overall construction administration and project coordination activities, including data entry and document control tasks as needed.
Essential Skills
7+ years of experience in construction contract administration, claims, or notice management.
Strong understanding of construction contract terms and conditions, including schedule, change management, and claims.
Experience with document control systems and compliance standards in a construction environment.
High attention to detail with strong written communication skills, particularly in drafting formal contractual correspondence.
Ability to coordinate effectively across cross-functional project teams and manage competing deadlines.
Proficiency with Procore for construction project documentation and notice management.
Proficiency with QuickBase for tracking and managing contractual and commercial data.
Experience using SharePoint for document control and collaboration.
Strong construction administration experience, including document control and project coordination.
Proficiency with the Microsoft Office Suite for document preparation, tracking, and reporting.
Accurate data entry skills to maintain registers, logs, and records.
Additional Skills & Qualifications
Experience working within a contract administration or owner's representative consulting environment.
Exposure to IPD (Integrated Project Delivery) and lean construction methodologies and tools.
Demonstrated commercial acumen and the ability to support dispute avoidance and resolution.
Experience supporting large, complex construction projects, including semiconductor or advanced manufacturing facilities.
Strong organizational skills and the ability to maintain comprehensive, audit-ready records.
Comfort working with enterprise-level project management and document control platforms.
Interest in ongoing professional development through structured learning and training programs.
Work Environment
This is a salaried position structured around a standard 40-hour workweek with a strong emphasis on work-life balance. The role supports major construction projects, including work associated with a large technology client in Boise. The position can be based on site in Boise or local to the Portland area. For those based near Portland, the role follows a hybrid schedule with three days per week in the Lake Oswego office and the remaining time remote, offering flexibility while maintaining close collaboration with the team. You will work within an owner's representative consulting environment that combines a local, progressive firm culture with the resources and reach of a larger organization, providing access to significant projects across the country. The organization promotes a supportive and growth-oriented culture, including a 360-degree review program, ongoing education through platforms such as Udemy after six months, and a discount and perks program. Team members receive paid time off (including vacation, holiday, and sick time), as well as access to benefits such as medical, dental, vision coverage, and a 401(k) plan. The environment provides a unique opportunity to gain first-hand experience with IPD and lean construction methodologies and tools, while working in a professional office and project setting that values collaboration, documentation quality, and continuous improvement.
Job Type & Location
This is a Contract position based out of Lake Oswego, OR.
Pay and Benefits
The pay range for this position is $100000.00 - $110000.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a hybrid position in Lake Oswego,OR.
Application Deadline
This position is anticipated to close on Jul 1, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
