Administrative Assistant

Aston Carter • Holly Springs, MS • 13h ago

Job Title: Administrative Assistant

Job Description

This is a full-time, on-site role located in Holly Springs, MS, for an Executive Assistant to the President & CEO. The Executive Assistant will provide high-level support through administrative and executive tasks such as managing schedules, organizing meetings, handling correspondence, and preparing expense reports. Additional responsibilities include acting as a point of contact, coordinating events, and ensuring the smooth operation of day-to-day activities in alignment with organizational goals. This role is central to ensuring the efficiency of executive operations and requires a professional who can manage complex schedules, handle sensitive information, and serve as a trusted partner to senior leadership.

Responsibilities

Manage and maintain the President & CEO's calendar, including scheduling meetings, appointments, and travel arrangements.

Prepare correspondence, reports, presentations, and board materials with a high level of accuracy and professionalism.

Serve as a liaison between the CEO and internal teams, board members, clients, and community stakeholders.

Coordinate board meetings, including agendas, minutes, and follow-up actions.

Handle confidential information with discretion and professionalism.

Screen calls, emails, and requests, prioritizing matters that require executive attention.

Assist with special projects, community events, and strategic initiatives.

Maintain organized filing systems (digital and physical).

Track key deadlines and ensure timely completion of executive priorities.

Essential Skills

Proven skills in Executive Administrative Assistance and support to senior executives.

Experience in preparing and managing detailed Expense Reports.

Proficiency in Administrative Assistance, including scheduling and organizing meetings.

Strong communication skills, including verbal and written communication.

Ability to multitask, maintain confidentiality, and manage time efficiently.

Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Problem-solving abilities and high attention to detail.

Additional Skills & Qualifications

Bachelor's degree or equivalent experience in business administration or a related field is preferred.

Previous experience in banking or financial services is a plus.

Work Environment

The role is based onsite in an office setting in Holly Springs, MS.Ad

Job Type & Location

This is a Contract to Hire position based out of Holly Springs, MS.

Pay and Benefits

The pay range for this position is $28.85 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Holly Springs,MS.

Application Deadline

This position is anticipated to close on Jul 1, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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