4627 Practice Assistant Project Employee

Nixon Peabody LLP • Rochester, NY • 9h ago

4627Secretary Rochester, NY Tuesday, May 12, 2026Professional Staff The Practice Assistant ("PA") - Project Employee provides support to an assigned group typically comprised of Partners, Counsel, Senior Associates, Professional Specialists and others, primarily in our Trusts, Wills, and Estates group. PAs are part of an onsite support team that requires a level of in-office support to meet the overall business needs of the firm. The assignment length is estimated to last between 60 - 90 days. The anticipated work schedule is Monday through Friday, 9AM - 5:30PM ET. Successful applicants will possess a sharp eye for detail and expertise producing high-quality documents, supported by excellent technical capabilities. A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.If you're someone who's looking toward the future, we'd love to hear from you.Location: Rochester, NY Provide high-level practice- and client-facing administrative support for assigned timekeepers and others as requested. The Assistant is both proactive and highly responsive, effectively and efficiently managing workload as well as requests for information. Preparing documents quickly and accurately; proofreading own and others' work; offering suggestions for improving work and/or processes; answering phones promptly with a friendly, professional tone, gathering information sufficient to prepare helpful, timely, accurate messages; promptly performs administrative tasks in InterAction, Workshare, Chrome River and other firm applications Proactively managing calendars, ensuring all details are anticipated, arranged and well-coordinated, including, among other things, all meeting logistics (AV requirements, catering, other special needs); proactively informing callers when an attorney will be available to return a call; maintaining overall knowledge of the status of ongoing cases; anticipating next steps and preparing for them in advance; proactively preparing for court filings, including arranging for court fee checks; opening new matters and preparing engagement letters; maintaining up-to-date contact list for assigned attorneys; assist in tracking CLE requirements and attorney renewals for various legal organizations and courts. Creating positive outcomes by executing well, following through, and being accountable; seeking challenges and embracing change; supporting practice development initiatives such as on-site events and monitoring attorney social media accounts, and handling other tasks related to managing attorneys' client relationships; maintaining up-to-date desk procedures, including unique preferences or requirements of individual attorneys and clients. Preparing or coordinating services for copy and print jobs, reviewing for accuracy; sending faxes; coordinating mail/shipping needs, exercising judgment as to methods; maintaining current, well-organized files, periodically reviewing and preparing files for offsite storage. Displaying a cooperative spirit and fostering a positive work environment; working collaboratively as part of the support team, proactively backing up other team members; ensuring accuracy and completeness of all work being produced by a team of which he/she is a part; assisting co-workers with overflow; assisting time entry and billing staff with the production of timesheets and bills; coordinating with firm's travel services group to arrange travel plans for assigned timekeepers; processing expenses and invoices promptly and with correct coding. * Works

Similar Jobs

Information Technology Support Technician I

Victor Central School District • Victor, NY • 10min ago

IT & Engineering

Information Technology Support Technician I JobID: 2543 Position Type: Technology Date Posted: 6/18/2026 Location: Technology Department Closing Date: 07/09/2026 TITLE: INFORMATION TECHNOLOGY SUPPORT TECHNICIAN I DISTING...

10min ago

Go to Apply

Strategic Sales Manager - Northeast - Trauma

Stryker • Rochester, NY • 2h ago

Hospital & Medical

Department: Customer Solutions - we're allies for growth working through coordination, driving innovation and creating lasting value. Brief Description of role: The Strategic Sales Manager leads GPO and IDN contract stra...

2h ago

Go to Apply

Warehouse Associate

PeopleReady • Bloomfield, NY • 4h ago

Manufacturing & Warehouse

Warehouse Associate PeopleReady of Rochester, NY is now hiring Warehouse Associates in Bloomfield, NY! As a Warehouse Associate, you will pick, pack, and prepare orders for shipping. Apply today and you could start as so...

4h ago

Go to Apply

Registered Nurse I

Rochester Regional Health • Rochester, NY • 6h ago

Hospital & Medical

Job Title: Registered Nurse I Location: Hope Haven Hours Per Week: 36 Schedule: Night SUMMARY: As a Registered Nurse (RN), you're the engine and the heart of patient care at Rochester Regional Health. You make a positive...

6h ago

Go to Apply

Registered Nurse 1

New York State Civil Service • Rochester, NY • 6h ago

Hospital & Medical

NY HELP Yes Agency People With Developmental Disabilities, Office for Title Registered Nurse 1 Occupational Category Health Care, Human/Social Services Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific,...

6h ago

Go to Apply

Registered Nurse - INCU

Rochester Regional Health • Rochester, NY • 6h ago

Hospital & Medical

Job Title: Registered Nurse I Department: INCU Location: Unity Hospital Hours Per Week: 36 Schedule: 7a-7p, Every Other Weekend and Holiday SUMMARY: As a Registered Nurse (RN), you're the engine and the heart of patient...

6h ago

Go to Apply

Administrative Assistant

Person Centered Services • Rochester, NY • 8h ago

Management & Administrative

Why Work For Person Centered Services? When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own care...

8h ago

Go to Apply

Seasonal, Operations Administrative Assistant (Part Time)

H&R Block • Rochester, NY • 8h ago

Management & Administrative

About the Role Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations. Partner closely with District Operations Coordinator (DO...

8h ago

Go to Apply

Senior Commerical Finance Analyst

IDEX • Rochester, NY • 9h ago

Finance, Accounting & Banking

If you're looking for a special place to build or grow your career, you've found it. Whether you're an experienced professional, a recent college graduate or somewhere in between, IDEX is a place where you can apply your...

9h ago

Go to Apply

Staff Accountant

Robert Half • Rochester, NY • 9h ago

Finance, Accounting & Banking

Description We are seeking a detail-oriented Staff Accountant to support day-to-day accounting operations and help ensure accurate financial reporting. This role is responsible for preparing journal entries, reconciling...

9h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)