Back to Jobs search

Administrative Assistant, Cabinet Level- (Full-Time), 12 months/yr.

Monroe 2-Orleans BOCES • Rochester, NY • 4h ago

Administrative Assistant, Cabinet Level- (Full-Time), 12 months/yr. JobID: 707

Position Type:

Non-Instructional Support and Clerical/ Office Clerk

Date Posted:

6/17/2026

Location:

Center for Workforce Development

Date Available:

July 15, 2026

Closing Date:

06/30/2026

Monroe 2-Orleans BOCES is an educational agency serving nine school districts in the New York State counties of Monroe and Orleans:

Brockport, Churchville-Chili, Gates Chili, Greece, Hilton, Holley, Kendall, Spencerport, and Wheatland-Chili .

Vision : Monroe 2-Orleans BOCES is the educational partner of choice. We strive for continuous improvement in serving

the diverse needs of our community, helping all students achieve their full potential.

BOCES 2 Core Values : Collaboration, Expertise, Innovation, Integrity, Quality, Respect, and Responsiveness.

PAY RANGE: $24.00 - $27.00/Hour, Based on Experience

CIVIL SERVICE TITLE(S): Office Clerk II or III (Competitive)

JOB DESCRIPTION: Provides centralized office management and administrative support to ensure the efficient operation of department systems, workflows, and daily activities.

TYPICAL DUTIES:

Office Operations & Administrative Support

Serve as point person for day-to-day building operations

Maintain distribution lists, department calendars, SharePoint accounts, and provide basic technical support

Manage departmental communications and ensure timely dissemination of information

Serve as liaison to maintenance and technical support teams for office and classroom requests

Submit and track work orders (including keys and equipment disposal)

Coordinate safety and logistics events (e.g., fire drills, dismissals)

Maintain department resources and content on SharePoint

Safeguard confidential information

Provide backup support to reception and office staff

HR Functions & Staffing Support

Post job vacancies and coordinate interview scheduling

Process new hire paperwork and onboarding activities

Coordinate workstation, computer, and phone setup

Maintain staff directories and department mailboxes

Maintain records for and assist in the scheduling of Annual Performance Reviews and observations of staff

Process annual salary updates and reappointments

Maintain and track NYSED certification records for teaching and adult education staff to ensure ongoing compliance

Tracking of PD hours and certifications in ASISTS and communicating requirements and updates to staff

Maintain support staff/instructional substitute lists and communicate staffing needs

Assist in securing support staff substitutes as necessary

Payroll & Attendance Management

Track employee absences and maintain attendance records

Communicate department daily attendance

Maintain payroll documentation and ensure accuracy

Assist in coordinating department payroll processes, including annual updates and reappointments

Support Director with verification and approval of mileage and time sheets in WinCapWeb

Meeting & Event Coordination

Assist in planning and coordination of logistics for department meetings and events

Provide preparation and day-of-event support

Organize special events and activities, including all coordinating room reservations

Administrative Coordination

Serve as a primary contact for staff administrative inquiries

Monitor department schedules, timelines, and activities

Prepare, format, and distribute documents and reports

Office Systems & Resource Management

Maintain and troubleshoot department copiers, including service coordination

Manage office supply inventory and ordering in coordination with purchasing

Track and submit credit card documentation in compliance with procedures

Support and process donation requests for Board approval

Travel & External Support

Coordinate staff travel, including registrations, accommodations, and transportation

Ensure all required documentation is completed (i.e. preapproval of conference forms and expense report processing)

Additional Responsibilities

Participate in committees as assigned

Support Cabinet-level administrative functions

Notary Public certification preferred (New York State)

JOB QUALIFICATIONS:

Qualifications:

Strong organizational and communication skills

Ability to manage multiple priorities in a fast-paced environment

Experience with administrative systems, payroll tracking, and scheduling tools

Proficiency in Microsoft Office and SharePoint

Work Environment:

This role functions as the operational hub of the department, requiring strong collaboration, proactive problem-solving, and attention to detail to support staff, leadership, and overall department success

Must possess or meet requirements for Civil Service title Office Clerk II or III.

Clerk II -High School diploma and 3 years full or part time or volunteer equivalent office clerical or secretarial experience; or an Associate's degree in Secretarial Science, Office Technology or a closely related field plus one (1) year of office clerical or secretarial experience.

Clerk III -High School diploma and 2 years paid full-time or part-time or volunteer equivalent office clerical or secretarial experience; or an Associate's degree in Secretarial Science, Office Technology or a closely related field.

Application (Apply Online): Monroe 2-Orleans BOCES - Frontline Recruitment (https://www.applitrack.com/monroe2boces/onlineapp/default.aspx)

Similar Jobs

Administrative Assistant

Person Centered Services • Rochester, NY • 3h ago

Management & Administrative

Why Work For Person Centered Services? When you join the Person Centered Services team, you can make a difference in the lives of people with intellectual and developmental disabilities, while also reaching your own care...

3h ago

Go to Apply

Seasonal, Operations Administrative Assistant (Part Time)

H&R Block • Rochester, NY • 4h ago

Management & Administrative

About the Role Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day-to-day office operations. Partner closely with District Operations Coordinator (DO...

4h ago

Go to Apply

26-27 Building Principal's Secretary NW

Hilton Central School District • Hilton, NY • 17h ago

Management & Administrative

The Hilton Central School District has a vacancy for a Building Principal's Secretary at Northwood Elementary School. This is a 12 month, 7.5 hour/day position. The Building Principal's Secretary provides confidential ad...

17h ago

Go to Apply

Entry Level Recruiter/Sales Trainee

Aerotek • Rochester, NY • 19h ago

Management & Administrative

Overview Why Aerotek? Aerotek is an operating company within Allegis Group, a global leader in talent solutions. We are a privately held organization with over 200+ offices nationwide. We work with 95% of Fortune 500 com...

19h ago

Go to Apply

Manager, Data Governance (Microsoft Purview Ops Lead)

KPMG LLP • Rochester, NY • 19h ago

Management & Administrative

Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today's most important industries. Our growth is driven by delivering real results for our cli...

19h ago

Go to Apply

Kinaxis Architect - Supply Chain Consulting Sr. Manager

PwC • Rochester, NY • 23h ago

Management & Administrative

Specialty/Competency: Operations Industry/Sector: Not Applicable Time Type: Full time Travel Requirements: Up to 60% The Opportunity As a Kinaxis Architect - Supply Chain Consulting Sr. Manager, you will play a pivotal r...

23h ago

Go to Apply

Manager, Data Operations

KPMG LLP • Rochester, NY • 1d ago

Management & Administrative

1d ago

Go to Apply

Manager Customer Operations

Avangrid Service Company • Rochester, NY • 1d ago

Management & Administrative

Manager - Customer Operations Location: Rochester, NY Reports to: Sr Director - Customer Service Work Type: Office The salary range for this position is based on experience level ranging from $116,000 to $145,000 plus up...

1d ago

Go to Apply

Assistant Administrator - Penfield

Heathwood Assisted Living and Memory Care • Penfield, NY • 1d ago

Management & Administrative

Assistant Administrator - Penfield Job Tracking ID: 512876-912474 Job Location: Penfield, NY Date Updated: June 16, 2026 Starting Date: ASAP Invite a friend Back to job search ( http://www.facebook.com/sharer.php?u=https...

1d ago

Go to Apply

Optics Manufacturing Engineering Manager

L3Harris • Rochester, NY • 1d ago

Management & Administrative

L3Harris is dedicated to recruiting and developing high-performing talent who are passionate about what they do. Our employees are unified in a shared dedication to our customers' mission and quest for professional growt...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)