Office Manager/HR Assistant (Entry Level)

Aston Carter • Libertyville, IL • 1h ago

Job Title: Office Administrator

Job Description

Aston Carter is partnering with a leading water treatment company in Lake County, IL. We are currently seeking an experienced individual to fulfill the role of Office Administrator. This position involves managing and supervising business office functions and serving as an HR Assistant. The ideal candidate will handle employee inquiries, liaise with vendors, and apply company policies and procedures to resolve issues. They will determine courses of action based on guidelines, modify processes as needed, and exercise judgment within defined procedures to determine appropriate actions.

Responsibilities

Handle sensitive and confidential matters, including employee relations, organizational changes, and compliance with labor laws.

Diligently work towards the completion of special projects, requests, and assignments.

Assist in onboarding and orientation by preparing offer letters, initiating the onboarding process, and managing the progress of candidates and manager tasks.

Greet and assist visitors/customers and enable key cards as requested by employees and vendors.

Manage multiple projects, prioritize, and track deadlines independently and as part of a team in a busy environment.

Oversee maintenance of office facilities by coordinating repairs and managing relationships with service providers.

Prepare requests by working with hiring managers to compile necessary information.

Ensure employee files are maintained according to company policies and federal, state, and local regulations.

Plan and execute employee engagement events.

Troubleshoot problems and follow through to resolution.

Abide by all company policies as outlined in the employee handbook.

Essential Skills

Bachelor's Degree

Strong organizational and multitasking ability

Interpersonal skills

Resourcefulness

Ability to operate in a fast-paced environment and pivot quickly

Basic Excel and general Microsoft Office skills

Additional Skills & Qualifications

Bilingual

Experience with vendor management or scheduling

Exposure to tools like Concur or Prodigy

Prior administrative or executive assistant experience

2-3 years of experience or relevant internships in data entry, customer service, or administration

Work Environment

This role operates in a fast-paced, high-growth environment with frequent interruptions and shifting priorities. It is primarily on-site, supporting a facility with both warehouse and office operations. Systems used include Outlook, Concur, Prodigy, and basic Excel. The team consists of approximately 100-110 employees on busy days, with about 70 in the warehouse and 40 in the office. The role supports multiple departments and interacts with leadership, including HR, operations, supply chain, and finance. This is a full-time position, typically starting around 7 AM, with flexible scheduling based on needs.

Job Type & Location

This is a Contract to Hire position based out of Libertyville, IL.

Pay and Benefits

The pay range for this position is $28.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Libertyville,IL.

Application Deadline

This position is anticipated to close on Jun 30, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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