Job Title: Customer Service Representative - FBO Administrative & Accounting Assistant
Job Description
This role combines front-line customer service with administrative and accounting support in a fixed-base operator (FBO) environment. You will process customer purchases and fuel transactions, serve as the first point of contact for visitors, support concierge requests, and assist with daily accounts payable and receivable activities. You will work closely with line service personnel and pilots to ensure every customer receives prompt, professional, and accurate service.
Responsibilities
Process customer purchases and fuel transactions accurately and in a timely manner.
Work closely with line service personnel and pilots to ensure all customer service needs are met.
Serve as the first point of contact for clientele arriving for tours or visits to the facility.
Assist customers with concierge services, including arranging hotel accommodations, coordinating catering, and helping with ground transportation.
Resolve customer requests and questions promptly and professionally.
Identify and correct problems independently or escalate issues to senior management when needed.
Follow established systems and procedures to ensure consistency and compliance.
Cross-train in other administrative or operational positions to provide backup and coverage during vacations or periods of unbalanced workloads.
Serve as the primary receptionist, answer incoming calls with professional phone etiquette, and route calls to the appropriate staff members.
Monitor and process daily credit card and bank transactions.
Process daily accounts payable and accounts receivable invoices accurately.
Process credit memos and refunds for accounts payable, accounts receivable, and credit card transactions.
Process prepayments and apply unapplied credits using three-way matching of transactions.
Assist with preparing and reviewing weekly financial aging reports.
Assist with end-of-month, quarter, and year-end financial reconciliation activities.
Essential Skills
At least 2 years of experience in an administrative support and/or customer service role.
Strong customer service skills with the ability to interact professionally with clients, pilots, and internal staff.
Proficiency with Microsoft Office applications.
Accurate data entry skills and strong attention to detail.
General computer proficiency and comfort working with financial and transaction systems.
Flexibility to assist in other areas of the operation, including FBO duties and accounting support.
Ability to handle multiple tasks, prioritize effectively, and follow established procedures.
Professional phone etiquette and front desk demeanor.
Additional Skills & Qualifications
Past experience working at a front desk or reception area is preferred.
Experience in an aviation, FBO, or similar operational environment is beneficial.
Familiarity with accounts payable, accounts receivable, and basic financial reconciliation processes is an advantage.
Strong organizational skills and the ability to cross-train and support other administrative or operational roles.
Why Work Here?
You will join a professional, service-oriented environment where your ability to support customers and contribute to smooth operations is highly valued. The role offers variety through a blend of customer interaction, administrative responsibilities, and accounting support, allowing you to build a broad skill set. You will work closely with a collaborative team that supports cross-training and encourages flexibility, creating opportunities for growth and development within a dynamic operational setting.
Work Environment
This position is based at an FBO facility located at Gillespie Field. You will work a first-shift schedule, typically from 7:00 a.m. to 3:30 p.m. The environment involves regular interaction with pilots, customers, and line service personnel in an active aviation setting. You will primarily work at a front desk or office area, using computers, phones, and standard office equipment to manage customer transactions and administrative tasks. The role requires a professional appearance and demeanor appropriate for a customer-facing reception and office environment.
Job Type & Location
This is a Contract to Hire position based out of El Cajon, CA.
Pay and Benefits
The pay range for this position is $33.44 - $36.00/hr.
Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in El Cajon,CA.
Application Deadline
This position is anticipated to close on Jun 30, 2026.
About Aerotek
Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.
Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.
The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
