Executive Administrative Assistant

Beacon Hill Staffing Group • New York, NY • 4h ago

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. Our client, a well known beauty brand, is seeking a Temporary Executive Administrative Assistant II candidate for a 3 month assignment in their Hudson Yards office. This role requires 5 days on site with a total of 40 hours a week. The assignment will start on April 13th and will continue through July 12th. This opportunity pays up to $39.86/hr. Responsibilities: Support the CDMO with administrative tasks, including; Complex and fast-changing calendar management for internal and external meetings Serve as the primary point of contact for the CDMO leadcom Assist with organizational and business functions of the department as needed, including drafting correspondence, drafting memos, drafting agenda, drafting presentation decks, tracking precedent, and setting project milestones and/or communications Liaise with internal executives, teams, as well as external media partners to establish seamless communication, working across multiple time zones and partners. Manage travel arrangements (including global travel) and expense reports and submission Secure office and seating with new LUSA system Manage the departments T&E, including creating monthly pacing reports Anticipate the CDMO's needs and proactively address issues and opportunitiesLogistics Management for onsite / remote meetings and events: Prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space, and partner with IT for use of technical systems when needed (i.e.: video conference, use of external or internal drives), manage ordering of catering, supplies and equipment. Manage the planning of regular team meetings, offsites, social events, division events and managing employee moral Advise concierge of visitors, arrange schedule for and greets visitors and escort them to appropriate area or person Qualifications: Bachelor's Degree 5+ years' previous executive assistance experience; support of c-suite executives preferred. Excellent proficiency in Microsoft Office (i.e., Teams, Outlook, OneDrive, Word, Excel & PowerPoint) and SAP Concur. Strong written and oral communication skills. Extremely strong interpersonal skills with a seamless ability to engage with people of diverse backgrounds and levels both internally and externally, as well as varied cultural backgrounds and creative personalities Ability to use judgment and discretion in complete tasks with limited or no direction. Ability to prioritize and multi-task daily responsibilities, effectively. Possess a high degree of professionalism & ability to handle highly confidential information. Takes ownership and anticipates recurring/large meetings agendas, preparation processes (pre-reads, surveys (pre or post), easy to gather materials. Ability to integrate critical thinking and accuracy in organizing meetings - from schedule sequences with other meetings to cross checking attendees. Persistent follow-up with stakeholders to ensure materials are prepared and shared in a timely manner with meeting attendees. Ability to work in a challenging and fast paced environment with a strong sense of urgency. Confident to ask for clarification to deliver results and better prioritize. Strong work-ethic, can-do attitude, proactive, resourceful, efficient and forward-thinking. Attendance is an essential function of this position following Hybrid Flex policyBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaco

Similar Jobs

Operations Manager

Publicis Groupe • New York, NY • 22min ago

Management & Administrative

Company description Publicis Media harnesses the power of modern media through global agency brands Publicis Collective, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe, Publicis Media's dig...

22min ago

Go to Apply

Warehouse Manager

Robert Half • Parsippany, NJ • 28min ago

Management & Administrative

Description Warehouse Manager (Manufacturing) Position Overview: We are seeking an experienced Bilingual Spanish Warehouse Manager to oversee inventory control, material flow, and daily warehouse operations within a manu...

28min ago

Go to Apply

Manager, Operating Partnerships

KPMG LLP • New York, NY • 31min ago

Management & Administrative

At KPMG, you can become an integral part of a dynamic team at one of the worlds top tax firms. Enjoy a collaborative, future-forward culture that empowers your success. Work with KPMGs extensive network of specialists; e...

31min ago

Go to Apply

Supply Operations Manager - Promotional Planning

Unilever • Hoboken, NJ • 32min ago

Management & Administrative

Promotional Planning ManagerBeauty & Wellbeing - North AmericaBackground & Purpose of the RoleThe Promotional Planning Manager for Beauty & Wellbeing (B&W) is accountable for end-to-end Special Packs and...

32min ago

Go to Apply

Sr. Sales Strategy & Operations Manager, Sr. Sales Strategy & Operations

Amazon • New York, NY • 32min ago

Management & Administrative

Description We seek an analytical thinker who has experience developing, executing, and refining growth strategies to lead a newly created ad sales strategy and planning function. Advertisers leverage Amazon's data-drive...

32min ago

Go to Apply

Regional Operations Managers Early Childhood

Bright Horizons Children's Centers • New York, NY • 32min ago

Management & Administrative

Are you a visionary leader passionate about early childhood education and operational excellence? Bright Horizons is seeking a dynamic Regional Manager to drive success across our centers, champion quality programming, a...

32min ago

Go to Apply

Operations Manager | One World Observatory

ASM Global • New York, NY • 34min ago

Management & Administrative

LEGENDS GLOBAL Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through ou...

34min ago

Go to Apply

Analyst/ Associate - Equity Research, Business & Information Services

Bank of America • New York, NY • 3h ago

Management & Administrative

Analyst/ Associate - Equity Research, Business & Information Services New York, New York To proceed with your application, you must be at least 18 years of age. Acknowledge ( https://ghr.wd1.myworkdayjobs.com/Lateral...

3h ago

Go to Apply