Administrative Support Specialist

North Carolina Agriculture & Technical State Unive • Greensboro, NC • 14h ago

Description:

This position provides high-level administrative support to the Chair of Mechanical Engineering ( MEEN ) Department in interacting with the public and in assisting students, faculty, staff and alumni with department services and operations. (S)he oversees and administers activities of the department's administrative office including support for academic activities; management; front line reception; communications for the department; office operations; and administrative support to the department chair for day-to-day activities.

This position serves as the front office specialist for MEEN student and Department services, management of office tracking the student progress, and coordinating the communication between students and department, interacting with public and other external stakeholders. This position also develops, implements, and monitors procedures and systems that provide productive and efficient operations while ensuring the department follows university and college administrative policies and procedures.

This position requires knowledge of program policies, procedures and information systems in order to communicate and process information. The range of duties includes, but is not limited to, verifying data, report writing, summarizing and reconciling information, records management, travel claims review and processing, data collection and analysis, research, inventory, personnel administration and fund collection or expenditures.

The position requires flexibility and responsiveness to undertake other duties as assigned by the departmental Chair.

Primary Function of Organizational Unit:

North Carolina A & T State University is a public land grant high research activity institution that is committed to dedicated teaching and learning, scholarly and creative research, and effective engagement and public service. The University enrolls over 15,200 students.

The College of Engineering, with over 2,800 students, has EAC ABET accredited undergraduate programs in Architectural, Bio-, Biological, Civil, Chemical, Computer, Electrical, Industrial, and Mechanical Engineering, as well as a CAC ABET -accredited program in Computer Science. On the Graduate level, the College has 8 Masters of Science Degree programs, and 5 Doctoral programs. The 5 research cluster areas of the College of Engineering ( COE ) are Autonomous Systems, Cybersecurity and Resilience, Energy and Sustainability, Healthcare Applications and Complex Systems and Networks. The College welcomes team members who thrive in an environment that embraces differences within the student body, faculty, and staff. Additional information about the College and the University can be found at www.ncat.edu/coe.

The mission of the Bachelor of Science in Mechanical Engineering ( BSME ) program at North Carolina A&T State University is to prepare students for the broad practice of mechanical engineering and for graduate education in mechanical engineering, aerospace engineering, and related fields.

The Mechanical Engineering Department at North Carolina A&T offers BS, MS, and doctoral degrees. The department's quality educational programs, excellent faculty, and world class research attract students from all over the nation and the world. Additional information about the department can be found at: https://www.ncat.edu/coe/departments/me/

Internal job number: 002943

Requirements:

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred:

Bachelor's degree, higher education experience, demonstrated possession of the competencies necessary to perform the work. Must be able to work with integrity, a high degree of customer service, professionalism, confidentiality and flexibility. Must be able to handle multiple task.

Demonstrated ability and experience working autonomously. Demonstrated ability to quickly learn and become highly proficient with computer programs and systems. Excellent organizational and time management skills; effective verbal, written, electronic communication skills, ability and willingness to work effectively with various campus, county and state program units.

Job Closing Date: 06/28/2026

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