Administrative Assistant

Robert Half • Irvine, CA • 3h ago

Description We are looking for a dependable Administrative Assistant to support property management operations for a contract assignment based onsite in Irvine, California. This position will provide day-to-day office coverage, serve as a central point of contact for visitors and incoming calls, and help keep administrative activities organized and on schedule. The ideal candidate brings prior office support experience, strong attention to detail, and confidence using Microsoft Office in a business setting.

Responsibilities:

Provide onsite administrative support for the property management team and ensure smooth daily office operations during the assignment.

Welcome visitors, handle front-desk activities, and respond to inbound phone calls and general inquiries in a courteous manner.

Prepare, organize, and maintain records, documents, and office materials to support efficient workflow.

Enter and update information accurately in internal files, spreadsheets, and administrative tracking tools.

Coordinate routine office tasks, assist with scheduling needs, and help prioritize time-sensitive requests from leadership.

Support coverage for office management functions by following established procedures and reference materials provided by the team.

Use Microsoft Office applications to create correspondence, manage documents, and assist with reporting or other administrative tasks. Requirements - At least 2 years of experience in an administrative, receptionist, or office support role.

Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and related administrative tools.

Demonstrated ability to manage inbound calls, greet visitors, and maintain a welcoming front-office presence.

Strong data entry skills with a high level of accuracy and attention to detail.

Excellent organizational skills and the ability to handle multiple tasks in an onsite environment.

Clear written and verbal communication skills with a business-focused approach.

Ability to work independently, follow documented processes, and provide reliable support throughout a contract assignment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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