Administrative Assistant to Supply Chain and Mission Sys Prod Ops VPs

Lockheed Martin • Moorestown, NJ • 6h ago

Description: WHAT WE'RE DOING

At Lockheed Martin, we are at the forefront of innovation, partnering to create groundbreaking solutions and building the future of aerospace and defense. Our team of dedicated professionals is on a mission to address some of the world's most challenging engineering problems. Every day, we leverage our unique skills and experiences to design, build, and deliver advanced technologies that make a difference globally. Our culture empowers employees to think big, achieve excellence, and develop incredible products. If you have the passion and courage to dream big, we invite you to help us build a better tomorrow.

THE WORK

Administrative Assistant for the VP of RMS Global Supply Chain and the VP of Mission Systems Prod Ops / Deputy of RMS Operations

Maintains calendars to ensure efficiency and maximum use of leader's time, arranges meetings, makes travel arrangements and interfaces with internal and external customers.

Works effectively with internal and external staff assistants to schedule meetings and coordinate communication between Executives in a timely and efficient manner.

Ability to multi-task in a fast paced and deadline driven environment without constant oversight from leadership

Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests. Ensures all correspondence is accurate, complete and properly handled.

Supports and coordinates varied team meetings and offsite events which necessitates strong organizational skills

Operates with a proactive nature to ensure conflicts or issues are handled in advance, and quickly resolves unexpected conflicting meetings and schedules.

Maintains an efficient work environment.

WHO WE ARE

Lockheed Martin is a global leader in aerospace, defense, and security, with a longstanding commitment to innovation and excellence. Our team of professionals is dedicated to creating cutting-edge solutions that protect and connect the world.

Basic Qualifications:

Ability to work well with all levels of internal management and staff, as well as outside clients and customers.
Possess strong computer skills with Microsoft Office Suite (Outlook, Word, Excel, Power Point), calendar management and collaborative work tools such as (VTC, Skype, Zoom and web conferencing)
Possess the ability to coordinate complex travel arrangements and reconcile expense reports.
Possess the ability to handle confidential, sensitive and classified information with discretion.
Be able to multi-task and complete assignments accurately and on time.

Desired Skills:
Experience providing administrative support to senior executives, directors, or vice presidents within a large, complex organization.
Demonstrated ability to manage multiple executive calendars, prioritize competing demands, and proactively resolve scheduling conflicts.
Experience coordinating large meetings, leadership reviews, offsite events, and customer engagements involving multiple stakeholders.
Advanced proficiency with Microsoft Office applications, including Outlook, PowerPoint, Excel, and Teams.
Demonstrated ability to maintain confidentiality and handle sensitive business information with professionalism and discretion.

Clearance Level: None

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 4x10 hour day, 3 days off per week

Pay Rate: The annual base salary range for this position in California, Massachusetts, and New York (excluding most major metropolitan areas), Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, Vermont, Washington or Washington DC is $62,200 - $109,595. For states not referenced above, the salary range for this position will reflect the candidate's final work location. Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.

(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.

Experience Level: Hourly/Non-Exempt

Business Unit: RMS

Relocation Available: No

Career Area: Administrative

Type: Full-Time

Shift: First

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