Administrative Assistant - Receptionist

COUNTY OF BUCKS • Doylestown, PA • 3h ago

COUNTY OF BUCKS

JOB TITLE: Administrative Assistant- Receptionist JOB CODE: 137 DEPARTMENT: Youth Center UNION: 96 FLSA STATUS: Non-Exempt GRADE:

POSITION SUMMARY:

Provides administrative and operational support to the Supervisor of Operations, Deputy Director and Director at the Youth Center. Responsible for maintaining efficient daily office operations, monitoring facility activity, managing communications, and coordinating mailroom and stockroom functions while delivering professional support to staff, residents, and visitors.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Greet visitors and notify appropriate departments or staff of arrivals.

Answer, screen, and route incoming telephone calls while providing routine information and assistance.

Collect and distribute paperwork from Control Center and Administrative mailbox daily.

Prepare, copy and distribute daily population lists and related reports.

Notify Juvenile Probation of all new intakes and releases.

Prepare and distribute copies of Juvenile Allegations and related documentation.

Organize, upload, and maintain released residents' documentation within OMS.

Compile and distribute daily court lists.

Maintain and update daily population counts within the SNLP edit/check worksheet

Review email correspondence regarding out-of-county residents and appropriately sort and file documentation.

Process Title 1 paperwork and enter required information into the N&D Title 1 online system.

Maintain Child Accountability Program (CAP) list and resident documentation.

Prepare, distribute, and maintain Kitchen Service Wing Schedules.

Create and update Supervisor Schedules as needed.

Maintain and update staff phone and contact lists.

Shred confidential and sensitive documentation in accordance with BCYC procedures.

Provide administrative support to the Deputy Director of Operations and administration staff, including typing, filing, copying, sorting and preparing reports, forms, and correspondence.

Monitor inventory of forms and submit printing requests as necessary.

Order, track, and maintain office and administrative supplies.

Operate standard office equipment and machines necessary to perform assigned duties.

Provide back-up support to the Records office as needed.

Perform additional duties and special projects as assigned.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Any combination of experience and training which affords the applicant an opportunity to gain the above listed knowledge, skill and ability.

High School diploma or equivalent.

Secretarial skills to include keyboard proficiency (minimum 45 wpm); filing, preparation of letters, forms, memos, etc.

Computer experience necessary (Excel, Word, Access and Power Point).

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