Job Title: Project Administrative Coordinator
Job Description
The Project Administrative Coordinator will provide day-to-day administrative and project controls support for a large-scale construction project based in New Florence, Missouri. In this role, you will work closely with project managers and project controls leadership to coordinate documentation, support pay applications, assist with reporting, and help track equipment and project progress. The position is expected to start with one team member and grow to a small team as project demands increase, offering strong opportunities for hands-on experience and career development in construction project administration and controls.
Responsibilities
Provide daily administrative support to project managers and project controls leadership on a large-scale construction project.
Coordinate project documentation, including organizing, tracking, and maintaining construction documents and records in an orderly and accessible manner.
Perform accurate data entry to support pay applications, reporting, payroll, invoicing, and equipment tracking activities.
Assist with the preparation, review, and submission of pay applications and related project financial documentation.
Support construction document control processes, ensuring that drawings, specifications, and other documents are current, properly filed, and distributed to the appropriate stakeholders.
Use Microsoft Office tools to create, update, and maintain spreadsheets, reports, logs, and other project tracking documents.
Work with project-specific tools such as Textura and LCPtracker to support project controls, reporting, and compliance requirements.
Assist with project coordination tasks, including scheduling-related support, tracking action items, and following up on outstanding project needs.
Provide responsive customer service to internal project team members and external stakeholders, addressing administrative and documentation requests promptly and professionally.
Support payroll and invoicing processes by gathering, verifying, and entering required information in a timely and accurate manner.
Prepare and distribute routine project reports and summaries to support project managers and leadership in decision-making.
Follow established project processes and procedures while meeting time-sensitive deadlines and maintaining high attention to detail.
Collaborate closely with project managers and project controls leadership in a dynamic, high-accountability environment to ensure smooth project operations.
Participate in an in-person interview with relevant project stakeholders and, once hired, engage actively in on-the-job training provided by project controls and senior project leadership.
Essential Skills
One to five years of experience in construction administration, project coordination, or a related field.
Experience supporting construction projects, preferably within a project office or similar environment.
Proficiency with Microsoft Office, including the ability to create and manage spreadsheets, documents, and reports.
Strong attention to detail with the ability to maintain accurate records and documentation.
Excellent organizational skills with the ability to manage multiple tasks and priorities in a fast-paced environment.
Ability to follow established processes and procedures while consistently meeting time-sensitive deadlines.
Comfort working in an onsite construction office environment within an active heavy construction jobsite.
Effective communication and customer service skills when interacting with project team members and stakeholders.
Willingness to learn and adapt to project-specific tools and reporting requirements.
Additional Skills & Qualifications
Familiarity with construction administration, construction management, or project coordinating responsibilities.
Experience with document control practices in a construction setting, including handling construction documents and specifications.
Hands-on experience with Textura for pay applications or related construction financial tools.
Exposure to or experience with LCPtracker or similar compliance and reporting platforms.
Background in administration, customer service, payroll, invoicing, or reporting in a project-based environment.
Interest in developing a career path toward project controls, office engineer, or project management roles.
Ability to quickly learn new software tools and apply training from project controls and senior project leadership.
Work Environment
This position is based onsite at the project office in New Florence, Missouri, within an active, fast-paced heavy construction environment. The project office itself is clean, organized, and professionally run, while the surrounding jobsite is busy, can be loud at times, and is currently a dirt site with ongoing equipment movement and field activity. Work is highly deadline-driven and supports a major, high-visibility project with tight schedules, requiring comfort with multitasking and staying organized under pressure. You will work closely with project managers and project controls leadership in a dynamic, high-accountability setting, using tools such as Microsoft Office, Textura, and LCPtracker. Interviews take place in person at the project office with key project stakeholders, and hiring decisions are made shortly after interviews conclude, allowing successful candidates to move quickly into a role where they can make an immediate impact.
Job Type & Location
This is a Contract to Hire position based out of New Florence, MO.
Pay and Benefits
The pay range for this position is $25.00 - $32.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in New Florence,MO.
Application Deadline
This position is anticipated to close on Jun 29, 2026.
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
