Pinyon is different...
...and we want unique individuals to come learn, grow, and thrive within our employee-owned company, proudly serving our communities for over 30 years. Pinyon is a purpose-driven firm that does work which matters in the communities we live in. Our employee-owners are encouraged to drive their career paths toward their career goals, and we want you to be the next person to experience our welcoming culture where work is rewarding.
Let us prove it!
If you're excited about this opportunity to contribute to a workplace that values diversity and fosters inclusivity, please apply, even if you think you do not fully meet the qualifications. Pinyon is a company of opportunity
About this Position
The Administrative Assistant supports the day-to-day operations of Pinyon and provides general administrative support to leadership and staff. This role helps keep the office organized, welcoming, and running smoothly by coordinating office supplies, vendors, mail and deliveries, meeting support, front desk coverage, and basic administrative needs. This is an in-office position based in Pinyon's corporate office in Lakewood, Colorado, with a regular Monday through Friday schedule during standard business hours. Occasional support outside of normal business hours may be needed for company meetings, office events, employee activities, or other special events. This position is highly visible and requires strong customer service, attention to detail, organization, discretion, and the ability to manage multiple priorities in a professional office environment.
Essential Responsibilities
Office Operations and Organization
Maintaining organized, clean, and functional spaces
Monitoring and stocking office supplies and common areas
Coordination of office logistics (kitchen, printers, meeting spaces)
Maintaining common spaces and storage areas
Identify operational needs or improvements within the office
Supply and Vendor Coordination
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Monitoring supply inventory and placing orders
Managing relationships with office vendors (supplies, cleaning, etc.)
Ensuring timely deliveries and order accuracy
Mail, Packages, Deliveries
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Receiving, sorting, and distributing mail and packages
Notifying employees of deliveries
Coordinating outgoing shipments and courier pickups
Front Desk & Communication Support
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Answer and route incoming phone calls
Greet guests and direct them
Maintain a professional front office presence
Assist with basic internal communication needs
Hospitality and Meeting Support
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Assist with office and/or team celebrations
Help coordinate office activities or social events
Coordinate catering orders and food deliveries
Assist with meeting room preparations
Administrative and Team Support
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Assist with small internal projects
Help coordinate scheduling or meetings
Provide administrative help to leadership, as requested
Vehicle Fleet Coordination
Maintain fleet vehicle records (insurance, registration, keys, mileage logs, service records)
Coordinate maintenance and service appointments
Track vehicle inspections, registrations, and renewal deadlines
Monitor vehicle reservations or availability
Assist staff with vehicle access and basic questions
Complete other basic administrative support tasks as assigned
Knowledge, Skills, and Abilities
Prior office administration experience preferred
Working knowledge of Microsoft Office, including Word, Outlook, Teams, and Excel
Strong customer service skills and timely, consistent follow-through
Valid driver's license and acceptable driving record required
Strong verbal and written communication skills
Strong organizational skills and the ability to manage multiple priorities and coordinate across teams
Ability to handle employee matters professionally
Strong attention to detail and critical thinking skills
Ability to keep sensitive information confidential and use discretion when handling it
Commitment to meeting deadlines
Ability to occasionally lift and carry office supplies, packages, and meeting materials up to 40 pounds
Employment is contingent upon passing a background check
Prior office administration experience preferred
Working knowledge of Microsoft Office, including Word, Outlook, Teams, and Excel
Strong customer service skills and timely, consistent follow-through
Valid driver's license and acceptable driving record required
Strong verbal and written communication skills
Strong organizational skills and the ability to manage multiple priorities and coordinate across teams
Ability to handle employee matters professionally
Strong attention to detail and critical thinking skills
Ability to keep sensitive information confidential and use discretion when handling it
Commitment to meeting deadlines
Ability to occasionally lift and carry office supplies, packages, and meeting materials up to 40 pounds
Employment is contingent upon passing a background check
Application Process
To submit your resume and cover letter visit our careers page at https://pinyon-env.net/careers/, select your desired position, click 'Apply Now' on the right, and complete the submission form. For any accommodation needs during the application process, please reach out to Employee Services via email at careers@pinyon-env.com or by phone at 303.980.5200.
Application deadline:
Our team will review applications upon receipt and will schedule interviews with qualified candidates. The application acceptance will stay open until we have a strong pool of candidates, or until a candidate is chosen. We appreciate the time and effort you've put into your application and will give each submission careful consideration.
Summary of Benefits
Pinyon offers a comprehensive range of benefits including accrued vacation, sick, and paid holidays; 100% employer paid premiums for health insurance through United Health, 100% employer paid premiums for base dental and vison insurances through MetLife; long term disability; life insurance; ESOP and employer matching 401k. Pinyon also offers several bonus programs including an overtime bonus program, incentive bonus program, and a spot bonus program.
EEO Statement
Pinyon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.
About Pinyon
Pinyon was established in 1993 by Lauren Evans, PE, and she has grown Pinyon from a one-woman outfit based out of her garage, to a thriving and growing environmental consulting firm. The firm now employs over 80 environmental professionals and support personnel and has expanded from its headquarters in Lakewood, Colorado (near Denver) to include branch offices in Loveland and Colorado Springs, Colorado, as well as a satellite office in Phoenix, Arizona. Pinyon is a client-centric environmental consulting firm that works towards collaborative solutions to advance our clients' needs while protecting environmental health and safety. Pinyon supports private and public sector projects for commercial and industrial, energy, public works, federal, and transportation clients. Given the depth and breadth of our technical team, we are the go-to firm for permitting and compliance on the local level and looking to expand our NEPA qualifications across multiple market sectors. Pinyon is
to continue to expand our portfolio of projects both in our current geographies and elsewhere in the United States.
**Equal Opportunity
