Summary The Office of International Affairs (OIA) returns international fugitives to face justice and obtains essential evidence for criminal investigations and prosecutions worldwide to keep our country safe and to uphold the rule of law. OIA is responsible for international extraditions, mutual legal assistance, and the international prisoner transfer program. OIA serves not only all federal prosecutors and law enforcement agents, but also all state and local authorities. Responsibilities The Assistant Director for Management & Administration will serve as a member of OIA's core senior leadership team and will implement and provide substantial input into Office-wide strategies and initiatives. The preferred candidate for this position is an individual who has served with distinction as a high-level administrator (e.g., Director of Administration or equivalent position) and who has overseen the management and administrative functions of a fast-paced, high-volume, dynamic agency or office. The incumbent of this position will need to work well and communicate orally and in writing with Senior Executives, attorneys, support staff, and officials at high levels of the U.S. government and foreign governments. This vacancy includes a Selective Placement Factor. Please see below for more information. As the Assistant Director for Management & Administration, you will: Serve as a senior advisor for the implementation of organizational change efforts to include OIA-internal, intra-governmental, and inter-governmental programs and projects in accordance with industry and governmental best practices. Direct process improvement efforts focused on increasing productivity, maximizing effectiveness, and eliminating inefficiencies of organizational processes. Analyze the potential effect, including through the administration of OIA's case management system, of new or proposed legislation, staffing levels, office automation technology, etc., and develop short and long range plans to ensure that office operations are conducted effectively and efficiently. Provide advice and counsel to the Director, Deputy Directors, and Associate Directors in managing and leading all aspects of the organization's human capital strategy and hiring efforts. Establish and lead all data analytics efforts to produce strategic and tactical performance metrics tools aimed at informing senior leadership's decision making and supporting staff workload management; including familiarity with Tableau and Power BI. Supervise the OIA Docketing Unit, which is responsible for receiving, opening, assigning, adding evidentiary documents to, closing, and mailing all paper and electronic files and records related to the organization's mission. Direct and oversee the preparation of all materials relating to the organization's overall programmatic and administrative budgets, resource allocations, and contract/task order management in accordance with the Criminal Division's Office of Administration's (CRM-ADM) policies and the needs of the organization. Maintain active liaison with CRM-ADM senior officials regarding human resources, human capital, resources and evaluation, information technology, facilities, security, records management, procurement and finance. Mentor, develop, and train a cadre of first line supervisors, analysts, administrative support, and Docketing Unit personnel to inspire confidence, establish high standards of performance and integrity, and build comradery amongst the Management & Administration Team. Draft and revise talking points for senior leadership, as well as Division and Department leadership, as needed. Represent OIA in Division or Department-wide initiatives, as assigned, including those with the General Accounting Office, the Inspector General, and Congressional oversight. Manage and direct a full complement of real property management operations for the organization, to include safety and accessibility requirements. Serve as administrator for OIA's internal case management systems. Requirements Conditions of Employment Qualifications To qualify for the GS-15, interested applicants must have at least one year of specialized experience at, or equivalent to, the GS-14 Federal grade level. Examples of specialized experience include: evaluating and updating administrative processes of an organization; finding solutions and setting up systems to deal with business processes needing improvement; and overseeing and participating in human resources activities to include: position management, staffing, and employee development. Selective Placement Factor: To qualify for this position, applicants must be proficient in (English) writing. An applicant's proficiency in (English) writing will be assessed through an online (USA Hire) writing assessment. Applicants who do not display a minimum level of proficiency on the USA Hire Writing Assessment will be ineligible for further consideration. Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration by the closing date of this announcement. Education There is no education requirement for this position. Additional Information ELIGIBILITY: You are eligible under merit promotion procedures, if you meet one of the following criteria: Current DOJ employees with career or career-conditional appointments in the competitive service; or Displaced Federal employees requesting special priority selection consideration under the Career Transition Assistance Plan (CTAP). Additional selections may be made from this vacancy announcement to fill vacancies that occur subsequent to this announcement. EEO Statement: The United States government does not discriminate in employment on the basis of race, color, religion, sex, pregnancy, national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service or other non-merit factor. Additional information on DOJ's EEO policy can be found on our website. Career Transition Programs (CTAP): This program applies to DOJ employees who meet the definition of surplus or displaced from a position in the competitive service. To receive selection priority for this position, you must: Meet CTAP eligibility criteria; Be rated well-qualified for the position with a score of 85 or above based on the competencies listed above; and Submit the appropriate documentation to support your CTAP or eligibility. USA Hire Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and the Americans with Disabilities Act of 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request an RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments. To determine if you need an RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://support-usahire.opm.gov/hc/en-us/articles/45424542500371-How-to-request-a-reasonable-accommodation.
