Office Assistant

Robert Half • Laguna Beach, CA • 2h ago

Description We are looking for an Office Assistant to support daily operations for a busy team in California. This Long-term Contract position is ideal for someone who is highly organized, confident with office technology, and comfortable handling frequent communication with customers and industry contacts. The right candidate will bring strong attention to detail, a detail-oriented attitude, and the ability to manage multiple priorities in a fast-paced administrative environment.

Responsibilities:

Coordinate incoming and outgoing text-based communication with accuracy and care.

Connect with real estate contacts to discuss training workshop opportunities and promote participation.

Maintain organized, up-to-date records by entering communication details and activity updates into internal systems.

Provide day-to-day administrative assistance, including clerical support, document handling, and general office coordination.

Respond to inbound calls and inquiries in a courteous manner while directing information to the appropriate team members.

Assist with scanning, filing, and organizing documents to support efficient office operations.

Help balance competing assignments by prioritizing tasks and meeting deadlines in a timely manner. Requirements - At least 5 years of experience in an office support, administrative, or receptionist-related role.

Strong proficiency in Excel and confidence working with computer-based systems and data entry tasks.

Demonstrated ability to manage several responsibilities at once while staying organized and detail focused.

Clear and effective communication skills with a strong customer service mindset.

Dependable, positive, and collaborative approach to daily work and team collaboration.

Experience handling clerical duties such as answering inbound calls, scanning documents, and maintaining office records.

Ability to learn new processes quickly and interact comfortably with customers and business contacts. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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