Sales Administrator & Title Clerk

Robert Half • Battle Creek, MI • 9h ago

Description

We are looking for a detail-oriented Admin Assistant to support daily sales administration and vehicle title operations for a Contract position based in Battle Creek, Michigan. This role is ideal for someone who can balance customer-facing communication with precise documentation, helping ensure truck and trailer transactions move forward smoothly and in compliance with state requirements. The position will play a key part in organizing records, coordinating paperwork, and assisting internal teams with billing and administrative support.

Responsibilities:

Manage and maintain both electronic and paper filing systems so sales, title, and billing documents are complete, accurate, and easy to access.

Prepare sales packets for truck and trailer transactions by assembling required forms and verifying that information is entered correctly for each deal.

Guide customers through documentation steps by collecting necessary paperwork, addressing questions, and clarifying next actions in the purchase process.

Submit and monitor title, registration, tax, plate, and lien paperwork through Michigan dealer systems and other applicable state platforms.

Record vehicle transactions in required dealership logs, including police book documentation, to support compliance reviews and audits.

Assist with reporting, presentations, and general administrative materials needed by the sales and operations teams.

Support basic financial administration by tracking expenses, processing invoices, and maintaining organized billing records.

Contribute to service billing activities by reviewing supporting documents, updating files, and helping keep invoicing information current.

Maintain accurate records for sales activity, vehicle documentation, and related correspondence while protecting confidential information.

Provide additional administrative assistance and project support as business needs evolve.

Requirements - High school diploma or equivalent is required.

Prior experience in a title, dealership administration, sales support, billing, or office coordination role is required.

Working knowledge of Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, as well as Google Workspace.

Familiarity with vehicle titling, registration, lien documentation, and related compliance processes is preferred.

Experience using state dealer portals or vehicle registration and titling systems is preferred.

Understanding of Michigan dealership recordkeeping standards, including title documentation and required transaction logs, is preferred.

Strong organizational, communication, and multitasking abilities with careful attention to accuracy.

Ability to handle sensitive records with discretion and maintain confidentiality in a fast-paced environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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