Senior Administrative Assistant - #26-13277

US Tech Solutions • Marlborough, MA • 1h ago

$24.10-$34.50 per hour

Marlborough, MA

Right to Hire

Description: Overview

This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Key Responsibilities

Schedules and maintains multiple Executive calendars in regards to appointments and meetings

Coordinates travel itineraries and process expenses

Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature

Collaboration across cross-function departments or divisions to resolve issues.

Analyses operating practices and creates/revises systems and procedures as necessary

Organizes and maintains files, record keeping systems, and office layout

Oversees and monitors administrative projects. Performs other duties as required or directed

Organizes meetings (Catering, Booking Rooms, Follow up, etc.)

Manage and administer department payroll and timekeeping

Back-up Support to other Admins

Manages and administers various documents and spreadsheets

Acts as Proxy for certain systems as needed

Support meetings, training and conferences with prep and logistics needs

Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events

Communicates pertinent information among appropriate departments

What We're Looking For

10 plus years Administrative experience in a corporate setting

Capable and experienced in capturing meeting minutes and note taking real-time for post-meeting distribution

Ability to manage multiple Executive calendars

Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word

Excellent communication manner, solid written and verbal communication skills and be customer service oriented

Able to effectively manage confidential and sensitive information

Must thrive in a very busy atmosphere

Proven success of juggling many things at one time and ability to shift gears and prioritize

Willingness to learn, take direction well and be a team player

Ability to focus and get the job done while avoiding distractions

Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical

Strong ability to build relationships and collaborate with team members and other admins

Great at being resourceful and leveraging relationships to problem solve

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.

LI-AS140

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