Administrative Assistant Senior

Adecco US, Inc. • Marlborough, MA • 2h ago

Adecco is assisting a local client recruiting for Administrative Assistant Senior Hybrid opportunities in Framingham, MA 01701. This is an excellent opportunity to join a winning culture and get your foot in the door known for its flagship store chain - along with Marshalls, HomeGoods, Home Sense, and Sierra etc. If Admin Support Specialist sounds like something you would be interested in, and you meet the qualifications listed below, apply now!

Job Summary

This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensure office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Responsibility

Schedules and maintain multiple Executive calendars regarding appointments and meetings.

Coordinates travel itineraries and process expenses.

Responds to questions, requests, and research information. Interfaces with a variety of customers on issues which are complex or of a confidential nature.

Collaboration across cross-function departments or divisions to resolve issues.

Analyses operating practices and creates/revises systems and procedures as necessary.

Organizes and maintains files, record keeping systems, and office layout.

Overseas and monitor administrative projects. Performs other duties as required or directed.

Organizes meetings (Catering, Booking Rooms, Follow-up, etc.)

Manage and administer department payroll and timekeeping.

Back-up Support to other Admins.

Manages and administers various documents and spreadsheets.

Act as Proxy for certain systems as needed.

Support meetings, training and conferences with prep and logistics needs.

Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events.

Communicates pertinent information among appropriate departments.

Requirements

10 plus years administrative experience in a corporate setting.

Ability to manage multiple Executive calendars.

Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment.

Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word.

Oracle (expense version) and Workday experience.

Excellent communication manner, solid written and verbal communication skills and be customer service oriented.

Able to effectively manage confidential and sensitive information.

Must thrive in a very busy atmosphere.

Proven success of juggling many things at one time and ability to shift gears and prioritize.

Willingness to learn, take direction well and be a team player.

Ability to focus and get the job done while avoiding distractions.

Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critically.

Strong ability to build relationships and collaborate with team members and other admins.

Great at being resourceful and leveraging relationships to solve problems.

Education

Bachelor's degree/High School Diploma

What's in this Operations Support Analyst position for you?

Pay rate: $24 - 30/hr.

Shift: Onsite - Framingham MA 01701(Hybrid)

United States - Mon-Fri (8 AM - 5 PM).

Weekly paycheck.

Dedicated Onboarding Specialist & Recruiter. Access to Adecco's Aspire Academy with thousands of free upskilling courses.

This Administrative Assistant is being recruited by one of our Centralized Delivery Team and not your local Branch. For instant consideration for this Administrative Assistant position and other opportunities with Hybrid apply today!

Pay Details: $24.00 to $30.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the @type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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