Details
Open Date 06/10/2026
Requisition Number PRN45324B
Job Title Administrative Assistants
Working Title Administrative Assistant - Midvalley Dermatology
Career Progression Track S00
Track Level S3 - Skilled, S2 - Intermediate
FLSA Code Nonexempt
Patient Sensitive Job Code? Yes
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Monday - Friday
VP Area U of U Health - Academics
Department 01455 - Dermatology Clinical Hpp
Location Other
City Murray, UT
Type of Recruitment External Posting
Pay Rate Range 17.00 - 26.00, depending on job level and experience
Close Date 09/09/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
Administrative Assistants
Perform a variety of administrative support duties for the Department of Dermatology to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature.
This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
This position may be hired at a level II or III , depending on experience.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities
Job Functions
Calendaring for providers including out of office communications, meeting coordination with multiple attendees, and conference room reservations
Provide support to medical staff with Epic pool management
Answer incoming phone calls, and make outgoing calls to patients, etc.
Facilitate and monitor Patient Assistance programs/enrollment
Meeting scheduling, agendas, minutes, and following up on action items
Update and maintain CVs
Help coordinate travel and travel reimbursement
Coordinate IT support and troubleshooting for providers
Sort and prioritize mail
Facilitate scheduling and other requests for high priority patients
Support biologics tracking and orders
QGenda schedule management for providers
Perform clerical tasks
Assist with department projects
Other tasks as assigned
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Conditions
Nearly continuously: office environment
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Administrative Assistants, II
Completes routine tasks under moderate supervision.
Requires at least 1 year of related experience.
This is an Intermediate Level position in the Support track.
Job Code: S22732
Administrative Assistants, III
Completes assignments with little supervision. May assist less-experienced team members.
Requires 3+ years of related experience.
This is a Skilled Level position in the Support track.
Job Code: S22733
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Administrative Assistants, III : Requires 3+ years of related experience.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non-Discrimination page.
Online reports may be submitted athttps://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
